Human Resources Administrator/Specialist

 

Reports to Title: VP of Human Resources

Key areas of responsibilities:

The Human Resources Administrator/Specialist is responsible for providing administrative and clerical support to Zoran?s HR department. The Human Resources Administrator/Specialist is the main point of contact for employees? requests regarding benefits, vendor liaison, hiring, policies and procedures and training coordination. The Human Resources Administrator/Specialist also assists with new hire orientation.

Recruitment:
 Responsible for compiling candidate packages including marketing materials and maintaining an adequate supply at all times
 Interact with candidates and recruiters to fill open positions and perform a variety of activities to support the recruiting team during the employment process
 Manage and process various candidate and new hire paperwork, including background checks, NDA?s, reference checks, offer and decline letters
 Schedule and coordinate interviews and welcome interviewees to our office
 Enter data into our applicant tracking system, review resumes and applications, gather and compile data for a variety of reports
 Conduct web searches and place job openings on job boards, user groups, and our corporate careers page



Benefits:
 Responsible for compiling benefit packages for new hires
 Administer benefit enrollments and ensure follow up with employees and vendors
 Track and report on benefit renewals information
 Assist with annual open enrollment process, annual benefit statements



Training & Development:
 Track all internal and external training sessions, record attendance, type of training, etc.
 Responsible for scheduling internal training courses and managing scheduling conflicts with managers
 Assist in the preparation of all training materials (copy, printing, filing, etc.) and conference room setup (e.g. room set up, lunch/snack preparation, etc.)
 Follow up with supervisors to select appropriate attendees
 Gather data for standard operating procedures



HRIS:
 Responsible for maintaining HRIS in a timely and accurate manner
 May need to assist with periodic management reporting (e.g. headcount/turnover, open req.?s applicant tracking, leave data, etc.)
 Work with HR management and IT in the implementation and maintenance of the Oracle HRMS
 Responsible for creating and maintaining organizational charts for the entire organization



General:
 Responsible maintaining all personnel files; ensure that all files are legally compliant (i.e. I-9, background checks, reference checks, etc.) and complete for periodic audits
 Ensure all personnel data is entered in HRIS in a timely fashion; ensure data accuracy



Required Skills:

 Must have strong administrative, multi-tasking and organizational skills with attention to detail
 Must be a team-player and have experience supporting multiple managers with competing requests and deadlines
 Knowledge of some employment practices and laws is highly desirable
 Must be highly proficient with Microsoft Word, Excel, PowerPoint and Outlook
 Experience with Oracle HR or other HR database is a MUST
 Any ERP HRMS experience or relational databases is highly desirable
 Strong customer service orientation and excellent verbal and written communication skills; the ability to compose memos, letters, and correspondence is required
 Must have demonstrated ability to maintain confidentiality, and exercise good judgment and discretion in handling and disseminating information.
 Ability to follow instructions as well as to take initiatives to follow up with customers and HR managers when necessary
 Perform other duties as assigned



Education:

BA/BS in related discipline strongly preferred; master?s desired. Equivalent mix of applicable experience and education will be considered.For more information: Qualified candidates are encouraged to send resumes to hr@zoran.com .