Human Resources Coordinator

Hill, Holliday is a full service communications agency offering general advertising, media planning & buying, Hispanic marketing, direct marketing, interactive, design, health & life science marketing, and public relations all under one roof.

 

The HR Coordinator is responsible for providing overall administrative and project-based support to the HR department in the areas of recruiting, staffing, training, benefits administration, internship program, and ad-hoc projects and reporting as needed.

Primary Responsibilities:

 

Recruiting / Hiring needs:Assist with scheduling of interviews within the department as well as throughout the agency.Manage the ?candidate experience? including; hosting, creation and distribution of interview folders.Send ?Resume Received? letters.Source candidates on Monster.com and Hill, Holliday career site.Sort / manage incoming resumes on Hill, Holliday career site.Create and maintain employment files.Maintain file archiving system.Assist HR team in all aspects of the New Hire and Orientation process including:

-  Prepare offer letters/packets and new-hire orientation kits.

-  Entries into Status Change Database.

-  Pre-clear new employees and reserve room for weekly orientation.

-  Maintain new hire / orientation materials in HR Resource Room.

-  Maintain HR File room and ensure that new employee files are in order.

 

Benefits Administration:Assist with general benefits administration including:

-  Employment verification requests

-  Administer and manage work/life programs such as massages, MBTA pass program, gym memberships, etc.

-  Annual benefits open enrollment

-  Benefit vendor invoicing

 

Additional: Assist with temp employee hiring and tracking.Assist with fall, spring, and summer intern programs.Assist with various employee programs including: ?Coffee with the Coaches?, Agency tours, Birthday Breakfasts, Open House.