IS & T Administrative Assitant

We are a fast-growing health care company with Medicare Advantage health plans in multiple states.  We have plans to grow through acquisitions and new startup operations in additional markets over the next few years.  This growth and added complexity of our operation is requiring a significant investment in human resources as well and as a result we have a new opening for an Administrative Assistant.

 

 

Job Purpose: To provide primary administrative support to the VP for Information Technology and secondary administrative support to the Information Services and Technology senior management team and promote an efficient and effective office environment.

 

Role and responsibilities:  This position provides administrative support to the Information Systems and Technology (IS&T) senior management team.  This support involves a high degree of personal interaction with the department staff, organizational administrative staff and other members within the organization.  Strong organization and interpersonal skills as well as discretion, multi-task management in a highly energetic, dynamic environment are required.

 

The position?s primary responsibility is to provide all around support to the Vice President of IS&T. This includes and is not limited to:

 Answer and screen calls and assist managing e-mail messages where appropriate, be responsive to questions/problems and channeling calls to appropriate departments when necessary.Prepare internal and external correspondence, memorandums, emails and faxes.Schedule new and reoccurring appointments and meetings.Coordinate meetings.  Develop and distribute agendas and meeting materials.Monitor departmental time tracking and expense reporting.Maintain out of office departmental calendar.

 

In addition, the role will provide support to the entire department for activities such as:Scheduling interviews for potential team candidates.Order and maintain supplies.Prepare reports as needed.Research, assimilate, and compile data as needed.Act as a resource for internal projects.Coordinate internal and external events and conferences as needed ? correspondence, locations, collaterals, etc.

 

Skills and Competencies: This position requires a high school diploma, associate degree preferred. Five to eight years experience as an administrative or executive assistant with increasing responsibilities.  Ability to type at lest 55 wpm.Documented evidence of competence in a variety of computer software (Microsoft Word, Excel, PowerPoint, Outlook, etc). Any prior experience supporting technology related staff is highly desired.

 

Requires a detailed knowledge of office management and secretarial processes in terms of the purpose and rational of HHSI business.

 

Excellent communicative skills and the ability to manage time sensitive situations.

 

Ability to work in a highly charged, dynamic environment.

 

High degree of customer relation skills to manage multiple publics and the ability to anticipate and address customer needs.

 

Must be dependable and manage sensitive information with a high level of discretion and confidentiality

 

Very proactive ? demonstrates consistent desire and capability to function as an effective team member.

 

 

 

 

 

Please apply online at https://www.adpselect.com/apps/jobfit.jsp?cst=1295042.  You can cut and paste this link into your browser. 

No phone calls, email or faxes accepted.  Only individuals who apply online at  https://www.adpselect.com/apps/jobfit.jsp?cst=1295042 will be considered candidates.