Legal Secretary/Office Services Coordinator

Ruberto, Israel & Weiner, a premium 26 lawyer law firm situated near Boston's North End and North Station, seeks an individual to provide secretarial and administrative support to assigned corporate attorney(s) and the Executive Director; utilize PC computer programs and mainframe computer for information processing and retrieval; transcribe tapes; maintain attorneys' calendars and files; prioritize multi-tasks and requests of attorneys. Position also handles certain day-to-day office services tasks.

 

Specific responsibilities will include:

CUtilizing PC computer programs including Word, as well as other programs, to produce legal documents.

C Transcribing attorney tapes.

C Maintaining attorney files.

C Corresponding with clients and others by telephone, fax and email.

C Maintaining attorney calendars utilizing Microsoft Outlook, or other like software.

C Maintain attorney client database

C Entering attorney's time in time and billing system.

C Sending out attorney's bills and statements

C Assist, when necessary, on front desk operations.

C Work closely with Executive Director on recruiting & hiring.

COther administrative duties as necessary

 

Job Requirements:

  Secretarial

$Associate Degree in secretarial science or 5 to 7 years experience as a legal secretary in a corporate law practice.

CAbility to type 60 wpm or more and strong computer skills including working knowledge of Windows 95, Outlook, MS Word.

CKnowledge of Excel and PowerPoint is a plus, as is experience with Corporate Focus (by Two Step Software) and a document management system such as Worldox.

CAbility to transcribe tapes and to prepare legal documents.

CProfessional demeanor and telephone etiquette is required.

C A high degree of confidentiality is essential to this position.

C Good oral and written communication skills in English.

C  An understanding of legal terminology is a plus.

C  Must be highly organized and detail oriented with the ability to handle multiple projects and meet deadlines.

CBackground must include providing dedicated support to specific attorneys for long term period (ie vs. being a member of a secretarial pool or a floater),

CMust have experience providing a full scope of administrative assistance (including copying, binding, & mailings) to attorney(s) on corporate matters and transactions,



Office Services

C Oversees maintenance and repair of all office furniture, fixtures, and equipment.

COversees overall general maintenance of office space including the kitchen and the functioning of air conditioning, heating and lighting.

C Serves as backup to receptionist as needed for breaks and absences.

C Oversees training of new secretaries, support staff and temps.