Mailroom Clerk

FIRM INTRODUCTION:

 

Reed Smith LLP, a top-25 international law firm with 1,000 lawyers located throughout the United States and Europe, represents Fortune 100 as well as mid-market and emerging companies. Clients include financial services firms, life sciences companies, health care providers, technology companies and entrepreneurs, power generators and suppliers, manufacturers, universities, non-profit organizations, real estate developers, and municipalities throughout the United States and in 40 countries. For more information, visit www.reedsmith.com.

 

POSITION SUMMARY:

 

This position will be responsible for the reproduction of documents accomplished by operating high speed copiers and color copier, performing various binding jobs, and meeting deadlines.  This position will also be responsible for receiving and routing mail, sending facsimiles, preparing, sending and receiving hand-delivered packages, UPS and Federal Express packages, and setting up and cleaning up for firm events and meetings.  This position requires the ability to work as a team player, as well as independently with minimal to no supervision, maintaining excellent communication with attorneys, paralegals, secretaries and other service departments and staff members. This position will also assist in sorting and distributing incoming and interoffice mail and making nightly mail drops.

 

Please note: This position is Monday through Friday, 12:30 p.m. to 8:30 p.m.  Candidate must be flexible to work overtime.

 

ESSENTIAL FUNCTIONS:

 Clock in and prioritize all incoming jobs.Key client/matter numbers in the cost accounting system.Reproduce documents (per requested instructions) on high volume copiers/duplicators.Bind documents in various styles as requested and operate paper drill and cutter.Cut and paste documents as needed.Quality check the copies run and keep appropriate logs and records.Communicate with attorneys, paralegals, secretaries and other service department personnel.Manually collate (hand marry) documents as needed.Report faulty equipment to Office Services Supervisor or Specialist. Prepare, send, receive and trace hand deliveries, Federal Express packages and UPS packages.Send facsimile transmissions.Sort and distribute incoming and interoffice mail and handle nightly mail drops.Operate mail machinery.Handle office relocations including lifting and moving files, furniture and equipment.Ensure convenience areas and printer areas are stocked.Answer telephones and act as central point of contact for the department.Perform other duties as required.

 

JOB REQUIREMENTS:

 

EDUCATION:

 

High School Graduate or its equivalent

 

EXPERIENCE:

 

A minimum of one year of experience on high volume copiers.  Experience in a law firm Office Services & Support environment preferred.

 

SKILLS:

 

Must be able to understand and follow instructions.  Must be able to organize and prioritize workload and use good judgment in decision making on how to adequately and efficiently meet all deadlines.  Be able to program, operate and troubleshoot high/low speed and color copiers.  Ability to work under pressure.  Must display excellent customer service skills and professional manner with clients, attorneys, paralegals, secretaries,  and other staff members.  Must be able to make productive use of working hours and be flexible to change shift hours as needed.

 

OTHER

 

SUPERVISORY RESPONSIBILITIES:

 

None

 

EQUIPMENT TO BE USED:

 

High volume copiers 

Binding equipment

Paper drill and paper cutter

Facsimile machines

Postage machine

Telephone

 

TYPICAL PHYSICAL DEMANDS:

 

Requires constant standing, bending, stooping and reaching.  Requires lifting, possibly up to 50 pounds or more.  Requires manual dexterity sufficient to operate standard office machines such as high speed copiers (being able to clear jams as they occur), binding equipment, paper drill, cutter, and cost accounting system.

 

TYPICAL MENTAL DEMANDS:

 

Must be able to deal with stress associated with a fast paced work environment, including handling the demands of multiple tasks on a daily basis.  Must be able to work well as a member of a team and make judgment decisions.  Must be able to adapt to changing work situations and grasp and apply new ideas.  Must be able to relate and interact with people at all levels within the Firm. Must be able to deal with constant interruptions and be able to pick up where left off. Requires normal range of hearing and vision.

 

WORKING CONDITIONS:

Work in a typical office setting characteristic of an Office Services & Support department.  Occasionally called upon to work overtime.  At times, must work with little to no supervision.

 

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. 

 

Qualified candidates only.  No search firms.  EOE