Mailroom Clerk - (JL12741)

Mail Room and File Clerk

Position Purpose:
To handle all shipping and receiving duties for the Boston Market mailroom as well as assist in the maintenance of copiers through out the Support Center. This position will also serve as the main support person for all facilities related duties.

Essential Duties and Responsibilities:
Shipping & Receiving Duties
? Sort, distribute & delivery all incoming packages as needed through out the day
? Prepare all outgoing mail-DHL, UPS FEDEX, General Parcels, etc
? Responsible for keeping postage meter & machinery working and replenished
? Assist Departments with mailing projects
? Maintain shipping databases on shipping machines
? Track packages for service accuracy
Facility Support:
? Assist departments with office supply orders
? Check business cards for accuracy and distribute
? Keep huddles clean, organized and well stocked with supplies
? Troubleshoot all office equipment and place service calls when necessary
? Take copy counts monthly
? Keep all copier areas fully stock with a variety of paper, trouble shoot all problems related to the copiers around the building
? Assist in all room set ups for meetings
? Assist depts. In maintaining offsite storage, Iron Mountain, Bldg 51 & 52
? Coordinate pickups and deliveries
? Assist in moving file cabinets, copiers and people when requested
? Deliver ice to each huddle soda machine by 8:30 each morning

Required Skills:
? Strong organizational, self & time management skills
? Very strong customer service attitude, skills and mentality; willingness to meet & exceed customer expectations
? Maintain confidentiality of all incoming & outgoing communications
? Must be able to lift 50-75 pounds
? Ability to work with limited supervision; self-starter
? Mailroom experience
? Ability to set priorities and meet deadlines
? Strong communication skills
? Computer skills
? Knowledge of copier,fax, printer and office machines operations

Preferred Skills:
? Microsoft Excel
? Lotus Notes a plus
? Microsoft Word
? 1-2 years office experience


Working Environment:
Typical mailroom environment requiring communication, lifting and walking. A significant time is spent standing and walking throughout the Support Center. Clerk must be able to work a flexible schedule including overtime.

Relationships/Contacts: Support functions of the Mailroom, Human Resources and Facilities departments. Clerk with communicate with all departments and all levels on a daily basis.

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Boston Market reserves the right at its sole discretion to amend its policies, programs and/or guidelines, including the contents of this job description, at any time without prior notice.

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