Medical Records/Receptionist

Welcome to Genesis HealthCare! We're setting the standard for clinical excellence and responsiveness in meeting the unique needs of every resident and patient in our care. We're focused on becoming the recognized leader in clinical quality and customer satisfaction in every market we serve.

Position Description:

POSITION SUMMARY: The Medical Records Coordinator maintains customer records containing all items required by State and Federal Regulations. He/she provides records information for summaries and insurance reports, as may be required. This position also includes Receptionist duties and averages 24 to 32 hours per week.

RESPONSIBILITIES/ACCOUNTABILITIES:

1. Maintains accurate order of open charts;

2. Types physician's orders/transcriptions as needed;

3. Prepares closed charts;

4. Assumes responsibility for diagnostic admission and discharge coding index;

5. Ensures that all Admission Orders are signed by the attending physician in a timely manner;

6. Ensures all Medicare Certifications and Re-certifications are signed in a timely manner;

7. Notifies MDs in reference to compliance of customer visits and progress notes;

8. Communicates with Pharmacy in reference to additions/deletions of customer MARs, POFs;

9. Assists nursing staff with monthly editing;

10. Tracks yearly CBC and UAs;

11. Initiates yearly flu/pneumonia vaccine program and maintains accurate record keeping;

12. Maintains forms/office supplies inventory under the direction of the Director of Nursing or his/her designee;

13. Answers telephone inquires and may answer correspondence;

14. Performs miscellaneous duties pertaining to medical records;

15. Writes, types and distributes advance notices for admissions, re-admissions, room changes, any status changes, discharges, etc. to appropriate center staff;

16. Obtains all appropriate departmental and physicians' signatures on discharge charts within 30 days of discharge;

17. Assists Director of Nursing Services with any other duties that may be assigned;

18. Concerns his/herself with the safety of all center residents in order to minimize the potential for fire and accidents. Also, ensures that the center adheres to the legal, safety, health, fire and sanitation codes by being familiar with his/her role in carrying out the center's fire, safety and disaster plans and by being familiar with current MSDS;

19. Puts Customer Service First: Ensures that customers and families receive the highest quality of service in a caring and compassionate atmosphere which recognizes the individuals' needs and rights;

20. Performs other duties as requested.

Qualifications:

SPECIFIC EDUCATIONAL/VOCATIONAL REQUIREMENTS:

1. The Medical Records Coordinator must have a high school degree.

2. Experience with coding and abstracting is required and basic courses or experience pertaining to the position are preferred.

3. Must be able to read, write and understand the English language.