OFFICE SPECIALIST

OFFICE SPECIALIST

$21.98 ? $26.57 per hour, plus benefits

Location: San Francisco


CLOSING DATE:
Opened Until Filled.



POSITION DESCRIPTION:

Under direct supervision, exercises the highest level of discretion, initiative and independent judgement
within established guidelines. Provides responsible, varied and confidential administrative and clerical
assistance for the Procurement and Retail Operations Department. This position requires strong word
processing, organizational, time-management and interpersonal skills and the ability to work effectively in a
fast paced environment with frequent interruptions. Works as a team member with strong internal and
external customer service skills to provide varied Procurement and Retail Operations services to District-wide
staff, outside agencies and the public. Performs related work as required. Position provides regular position
relief for the Golden Gate Bridge Toll Plaza Administrative Receptionist. Position may provide relief in the
District Mailroom and relief in the District Warehouse pricing merchandise.



ESSENTIAL RESPONSIBILITIES:
Prepares a wide variety of documents including large bid and contract documents, request for proposals,
statistical reports, correspondence, forms, and other material using personal computers Enters requisitions and processes purchase orders
Ability to learn new financial management purchasing and inventory systems Completes projects from brief oral or written instructions Independently prepares routine correspondence Independently processes routine paperwork Researches and compiles a variety of informational materials, prepares or updates periodic and special reports Reviews finished materials for completeness, accuracy, compliance with policies and procedures, and for correct English and grammar usage Provides regular position relief to the Bridge Toll Plaza Administrative Receptionist Organizes and maintains department files, records and databases Distributes documents, mail and other materials to appropriate individuals for action or information Works with outside agencies and vendors, District-wide staff and the public Works closely with others to ensure that all assignments are completed in a timely manner Conducts and independently carries through a variety of assigned special projects related to the activities of the department Interacts extensively with District employees May maintain calendars, schedules and arrange meetings Orders department office supplies Receives and screens telephone calls and visitors; ascertains the nature of the contact and directs individuals to the proper contact. Also provides authoritative information to individuals and may require the use of independent judgment or the interpretation of District or Departmental policies and procedures May provide relief for the District Mailroom May provide assistance in the District Warehouse pricing merchandise May be assigned to various locations throughout the District in a similar clerical capacity Follows all established safe work practices and safety rules


REQUIRED KNOWLEDGE, ABILITIES, SKILLS:
Ability to learn and apply District policies, laws and regulations that pertain to work Ability to rapidly learn the functions and activities of the District and the Procurement and Retail Operations Department Ability to maintain confidentiality and protect access to confidential information and documents Must posses strong problem solving skills Must posses strong organizational skills and ability to establish priorities to meet critical deadlines with a minimum of supervision Ability to use tact and discretion in establishing and maintaining effective, productive, cooperative working relationships Ability to speak clearly and concisely in oral and written communication Skill in records management, report preparation and filing methods Skill in correct English usage, including spelling, grammar, punctuation and vocabulary Ability to use basic business math Ability to provide varied administrative and clerical assistance to one or several managers, supervisors or others Ability to research, compile and summarize a variety of informational materials and prepare periodic or special reports Ability to compose business correspondence and complete projects from brief oral or written instructions Requires proficiency, speed and accuracy using Microsoft Word and Microsoft Excel to meet the department?s production requirements Requires the ability to use all modern office machines and equipment such as fax machines, network computer systems, copiers, computers, and 10-key Ability to actively participate and function in a team-based environment
Ability to be creative, innovative and self-motivated to improve the Procurement and Retail Operations
Department Ability to evaluate and determine alternative courses of actions for improvement and present
recommendations Ability to understand and rapidly respond to a broad range of demands made to the department or
division Ability to work effectively in a high volume, high visibility office environment
Ability to effectively multi-task in an environment with frequent interruptions and changing priorities
Ability to work as part of a team using excellent interpersonal and communication skills
Ability to use initiative and independent judgment to manage projects in a positive, effective manner
while maintaining adherence to deadlines, policies and procedures
Strong ability to maintain professionalism while dealing with employees, members of the public and all
other contacts coupled with sensitivity toward organizational impact is a necessity
Ability to maintain a calm demeanor and efficiency during emergencies or other stressful situations


EDUCATION and EXPERIENCE REQUIREMENTS:
A minimum of two years recent confidential administrative and clerical experience performing a variety
of duties, including (advanced software skills highly desirable) using Microsoft Word (word processing)
and Microsoft Excel (spreadsheets). Access (database) knowledge is desirable.


LICENSE(S): Desirable to possess and maintain a current, valid driver?s license and satisfactory driving record. May
operate District vehicles to travel to District locations or perform department errands.


(Resumes are not accepted in lieu of a completed GGBHTD application for this position.)
In order to meet the application deadline, ALL applications MUST be received in the Human Resources
office prior to 4:30 p.m. on the deadline date. Postmarks are not accepted. Applications received after the
deadline will not be considered.

APPLY AT:

Human Resources Department

For Directions and General Information Call: (415) 257-4526

1011 Andersen Drive, San Rafael, CA 94901-5318

www.goldengate.org

Office Hours: 8:30 a.m. - 4:30 p.m.


FAILURE TO MEET ANY OF THE REQUIREMENTS STATED MAY RESULT IN REJECTION OF YOUR APPLICATION.


THE FOLLOWING DOCUMENTS MUST BE SUBMITTED AT THE TIME OF APPLICATION:
Copy of business training certification or degree


AN EQUAL OPPORTUNITY EMPLOYER