Office Manager/Bookkeeper for small privately owned company in Jupiter, FL. Excellent benefits.

Office Manager/Bookkeeper

 

Administrative Responsibilities:

 

Process proposals, copy, fax, mail, file set-up, monitor follow-up spreadsheet. 

 

Responsible for pre-installation packages.

 

Maintain employee and customer listings through data management.

 

Maintain file system for the company.

 

Research projects as assigned by General Manager.

 

Make international travel arrangements.

 

Become in-house coordinator for all phone, fax, copier, postage meter and machine operations.

 

Order and maintain office and kitchen supplies.

 

 

Bookkeeping Responsibilities:

 

 Service Billing

 

Collecting, scanning receipts, and management of technicians and salesmen expenses

 

Review Expense Reports & Work Orders and Issue expense reimbursement checks

 

Prepare monthly commissions for salesmen and  technicians

 

Review of daily purchases.

 

 Assist Service Manager in preparing Service Packets

 

Assist on various ?special projects? for CFO.

 

Work with Financial Manager on financial analysis and

justifications.

 

Requirements:

 

Thorough knowledge of Microsoft Office, QuickBooks and database management software.

 

Ability to work overtime as needed with little advance notice.