Office Services Administrator

Responsibilities:

 

?  Handle large volume of customer service calls.

?  Issue Honeywell and building security cards to employees, maintain accurate database and update security system as required.

?  Perform telephone system and voicemail administration (moves, adds, changes).

?  Assist employees with video conferencing calls and ensure equipment is operating properly.

?  Switchboard relief operator.

?  Corporate office Citibank MasterCard and MCI calling card administration.

?  Administer parking garage cards including payroll reporting.

?  Perform weekly walk through, compile work orders and disseminate work orders either in-house or to Hines personnel as appropriate.

?  Maintain quality control of all copiers and fax machines, review requirements/recommendations with supervisor.

?  Obtain competitive bids on all supply, services, furniture needs and review with supervisor.

?  On call in absence of Manager, Administrative Services for building emergencies.

?  Direct the movement of records to and from record center (on-site and off-site) and perform periodic departmental reviews and purge of records stored. 

?  Assist with Holiday Gift Guide production and coordinators handbook.

?  Maintain asset inventory (furniture and artwork) database.

?  Purchase Order processing via SAP, process vendor requests and reconciliation of invoices to purchase orders.

?  Coordinate and schedule furniture and office moves and prepare offices for new employees.

?  Assist with internal meeting set-ups, catering, etc.

?  Assist mailroom personnel as needed.

 

Requirements: 

?5+ years of administrative experience

?  Strong organizational and time management skills and ability to handle multiple projects/tasks

?  Ability to successfully communicate with all levels of management

 

Please send resume and salary requirements to employment@cooperindustries.com .  Cooper Industries offers a comprehensive compensation and benefits program. We are an EEO/AA employer. To learn more about our organization please visit our website a www.cooperindustries.com.