Operations and Logistics Coordinator

Operations and Logistics Assistant

Maintain and create calendar in conjunction with Director.

 Assist Director with the investigation and solicitation of materials for artists.

 Coordinate international and domestic shipping of artworks through contact with galleries and shipping companies as well as our customs agent with the guidance of the Registrar.

 Create files for new works and assists with general office filing. 

 General office management: correspondence and office shipping (FedEx etc), ordering of office supplies, basic accounts management, etc.  

 Coordinate travel to Miami for visiting artists and curators, including lodging and activities.

 Assist Director with budgets, petty cash management, as well as processing of payment requests and management of costs related to curators, installation, acquisitions and day-to-day office needs.

 Handle the logistics for the payment of art works, and is the initial contact with galleries for getting copyrights, images, bibliographies and photographs for incoming art works into the collection.  

 Assist Registrar with purchase of technical equipment and materials for exhibitions.

 Assist Registrar during exhibition installation/ de-installation periods.

 Assist general public during events. 

 Coordinate operational building personnel such as cleaning crews, security, receptionists, and other general visitor services, in order for space to be open to the public.  

 Check mail and phone calls received through general telephone line and main e-mail.   

 

Personal Requirements:Must be bilingual: English and Spanish.Must have prior administrative experience.Must have strong working knowledge of Microsoft Programs such as: Outlook, Word, and Excel and a sufficient level of computer literacy.  Must be detail-oriented. Should posses a general interest for the visual arts, especially contemporary art.