PT Administrave Assistant

JOB TITLE:  Part Time Admin. Assistant

REPORTS TO: Executive Assistant(s)

HOURS: 20 ? 24  hours a week

Support part-time investment professionals (IPs).  Keep assigned IPs organized and on track for meetings and travel.  Coordinate meetings, maintain calendars and make travel arrangements.   Work independently and as a team; correspondence by e-mail, creating and updating presentation materials, preparing and reconciling expense reports and credit card invoices for the IP.  Manage and distribute confidential and time sensitive material.  Manage and update multiple contacts databases. Must possess professional communication skills, attention to detail, strong multi-tasking abilities, and a proficient skill level with a variety of software with calendaring, database, presentation and word processing applications.

 

ESSENTIAL JOB FUNCTIONS:

?  Manages the schedules of the part-time investment professionals, including making travel arrangements working to provide travelers with optimal schedules

?  Contribute to the maintenance of several  Access databases

?  Schedules meetings and manages calendars

?  Assists with administrative projects as assigned

?  Produces presentations and reports, copying, binding, shipping as necessary

?  Backs up reception for lunch coverage and other breaks, assists incoming visitors and is second in line for receptionist duties

?  Learns reception duties such as ordering office supplies, Costco order, and familiarity with regular vendors, building security contact, janitorial contact, Fleet foot, and other general receptionist procedures.

 

KNOWLEDGE, SKILLS, AND ABILITIES:

?  Minimum of two years experience in a support role.

?  Excellent written and verbal communication skills.

?  Ability to make decisions based on experience.

?  Strong skills in Outlook, Word, Excel, PowerPoint and Access desirable.

?  Should be able to handle high-stress situations, maintaining calm.

?  Creative ability highly desirable.

?  Positive attitude.

 

EDUCATION:

?  BA degree desired.