Polished Administrative Assistant

Todays Staffing is in search of a Polished Administrative Professional for a high profile client located in Annapolis, Maryland.

 

Job Purpose:

Enhances executive and corporate effectiveness by providing information management support; representing the executive and corporation to others.



Duties:
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Conserves executive's and staff members time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Represents the executive and corporation by attending meetings in the executive's absence; speaking for the executive.
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
Maintains client confidence and protects operations by keeping information confidential.
Prepares reports by collecting and analyzing information.
Secures information by completing data base backups.
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Contributes to team effort by accomplishing related results as needed.



Skills/Qualifications:

Administrative Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, including; Word, Power Point, Outlook and Excel. Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication.

 

*A minimum 3 years of direct Administrative experience is required. Only candidate with this experience will be considered.

*This is temporary to permanent or direct hire position for the right candidate

 

If your qualifications and experience match the description above, please submit your resume, cover letter of interest and salary requirements to