Procurement Coordinator

Pomeroy It Solutions is seeking an IT Procurement Coordinator to assist in the management and tracking of assets. This is a full time position with medical benefits. 


POSITION CONCEPT: A strong individual needed to help coordinate the asset management and basic procurement of hardware. The IT Procurement Coordinator will track and manage assets and will be responsible for following processes and procedures for record keeping and coordination of asset management.


DUTIES AND RESPONSIBILITIES:

1. Asset Management (detailed clerical): Create, update and maintain entries in the client?s asset database. This includes monitoring/processing tickets in the Asset Update queue and also updates based on information provided by the client. Must be able to read/audit tickets accurately and transfer information from one source to another efficiently. Rules for data entry must be adhered to.

2. Inventory Management (detailed clerical): Manage workroom inventory records, including tracking of assets (incoming & outgoing), weekly workroom inventory of items that need to be kept in stock and assist with organization of workroom for efficient deployment and return of equipment.

3. End of Lease Assistance (routine clerical): Work with the IT Procurement Specialist and Help Desk Manager to assist with ordering, deployments and returns as needed.

4. Process Improvement (detailed clerical): Recommends, documents, and implements improvements in procedures to increase efficiencies and customer/client satisfaction.

5. Ensure a positive and professional relationship with the client by complying with client policies and procedures.

6. Machine name updates for release users (routine clerical): Entails receiving an e mail, going into a notes database, searching for an entry, updating or deleting the entry, etc.

7. Other tasks include:

a. Auditing Skills - Must be able to review tickets and determine if item was ordered and received. Involves matching invoice number with ticket number. Also requires ability to relate pricing to commodities and check for reasonableness.
b. Monthly Invoice Audits:
i. Invoice Audits both requires filling out spreadsheet--fundamental Excel skills. Also requires typing accuracy and solid written communication skills.
ii. Must be able to identify problem invoices and be able to bring them to manager's attention
iii. Will be tasked with finding ways to improve/streamline the audit process.
iv. Certificate of Acceptance review: review assets on certificate to confirm receipt (data base entry), check to make sure price and quantity match and bring exceptions to manager's attention.


REQUIRED SKILLS AND ABILITIES:

1. A strong dedication to quality customer service and a working knowledge of asset management and fundamentals of procurement.

2. Strong verbal and written communication skills?ability to deal effectively, with customers, peers and management.

3. Great follow-through skills, very detail oriented and possess good communication skills (oral and written).

4. An IT background is preferred in order to have thorough understanding of IT-related equipment and processes.

5. Solid Excel, Word, and Lotus Notes skills, including the ability to design simple reports/tables in Excel and Word.

6. Ability to solve problems, file and organization skills are also important.

7. Strong working knowledge of Hardware is preferred, as there is a potential for this position to assist the Desk Side Support team from time to time.

Education:
Minimum two year degree or equivalent training/experience
Three years experience in related field
Physical:
Ability to use a personal computer
Ability to receive equipment as it arrives onsite (some lifting)
Computer Experience Preferred:
OS: Windows NT, Windows 2000, Windows XP
SW: MS Office 95 or later, Excel, Word, Lotus Notes


Hours would be 9:00 am to 5:30 pm, Mon. through Fri.

 

Please send resumes to npaige@pomeroy.com