Program Administrator

Description
The Program Administrator assists the Program Manager in running meetings, preparing budget variance reports, scheduling and other tasks as assigned. This includes, but is not limited to billings, meetings, communications, business development and overall client satisfaction. This individual has accountability for learning to manage all aspects of K-12 custom assessment programs including initiation, planning, execution, control and closure. Program deliverables include test development/planning, item acquisition, item development, test construction, manufacturing, distribution, administration, scoring, analysis and reporting of assessments.

 

Day-to-Day Responsibilities
A Program Administrator works with the Program Manager throughout the entire test development life cycle. Upon establishment of the program budgets and schedules, the Program Administrator focuses on the accuracy and reporting of each program?s financial status and schedule. The Program Administrator also sees that all data is collected and retained. In the absence of the Program Manager, the Program Administrator is the second in charge and ensures the smooth running of the program.
The PA is the individual who has the primary responsibility for building and maintaining the LADS database for materials, orders, and enrollment information. This database is manipulated for shipment of materials, which includes generating the packing list. This position is the point of contact for the test coordinator of a district or school and responds to inquiries regarding orders for materials, enrollments and scores. This individual has accountability for assembling test coordinator kits and labels.
The PA assists the Program Manager with the shipping and receiving of testing materials. This position frequently assists with reviewing handbooks and guides, but is not responsible for their composition.

 

Requirements
Experience required: 1-2 years of business experience.

Experience preferred: - Experience in the educational marketplace is desirable.
- Experience in the publishing or information industries is desirable.

Education required: Bachelor's degree.

Education preferred: Bachelors degree in business.

Skills required:
? Effective communication skills (written, oral, listening and presentation)
? Team building skills
? Introductory supervisory and mentoring experience
? Proven ability to work well cross-functionally
? Introductory knowledge of project management and change management processes
? A commitment to meeting project deadlines and operating effectively in pressure situations
? Effective administrative management skills in areas of budgeting, scheduling and personnel management
? Effective negotiation and interpersonal skills
? Facilitation skills, to lead various groups
? Organizational skills to work with the vast array of information gathered during the program and to cope with rapidly changing information
? Interpersonal skills, to help resolve conflicts among program team members