Project and Office Administrator

Project and Office Administrator Job Description

Blue Fish is seeking a project and office administrator to help keep our consulting projects and office running smoothly. The position is part project administrator, part office manager, part administrative assistant.Responsibilities

The project administrator is responsible for ensuring that the office runs smoothly.

Office Management Responsibilities include: Pay invoices and make deposits; maintain company accounts using QuickBooks softwareOwnership of employee files, tracking of vacation hoursTrack employee schedules (when in/out of office)Liaison with vendorsOrder office supplies and computer equipment, schedule repair technicians

General Administrative Responsibilities include: Schedule meetings, keep executive calendarsManage Fed-Ex, shipping, etc.Make travel reservationsOrder food for lunch-time meetingsGeneral office and kitchen upkeepMaintain files

Project Administration Responsibilities include: Manage and maintain our project financial system Track project financials, including hours billed and expenses Issue invoices to clients; follow up to ensure payment Ensure contracts and non-disclosure agreements are processed, distributed, and stored Ensure employee timesheets are turned in on time Proofread documents Track project activities, including deliverable and milestone dates Take minutes at project meetings Issue status reports internally and to clients Conduct lightweight research using the Internet Qualifications

We have high expectations at Blue Fish. The ideal candidate has the following qualifications: At least one year of experience in a similar position Friendly, outgoing attitude Excellent written and communication skills Power-user level skills with QuickBooks, Microsoft Office, and using the Internet Extremely detailed oriented, yet insightful enough to understand the broader issues. Willingness to do whatever it takes to get the job done Complete commitment to client satisfaction A passion for excellence and a disdain for missed expectations A motivated self-starter with an excellent work ethic and high energy level Permanent legal right to work in the United States; we will not consider candidates that require visa sponsorshipThe Company

Blue Fish Development Group is a consulting firm helping companies manage and extract value from their intellectual assets. Our clients, among the most successful and trusted brands in their industries, leverage our specialized expertise, methodologies, and software for their critical enterprise content management needs.

Blue Fish is a flexible, results-oriented organization full of smart, energetic, self-motivated people driven to achieve excellence. We are ruthless in our pursuit of client satisfaction. Our culture is open, fun, and tolerant, and we value an appreciation of life outside work.

Blue Fish is located in fabulous Austin, Texas and serves clients nationwide.How To Apply

Blue Fish offers a competitive salary commensurate with experience, along with profit sharing and full benefits. To apply, send your resume and salary history to posting007@careers.bluefishgroup.com .