Public Programs Assistant

CORE FUNCTIONS:



The Public Programs Assistant for the Irvine Ranch Land Reserve Trust will provide administrative support in the categories of phone and written correspondence, scheduling, preparation of reports, coordination of special events, completion of check requests, data entry and database management and filing. He or she will be the first point of contact for the Trust with the public in providing general information about the Land Reserve, the Trust organization, and public program opportunities, and must possess excellent phone and interpersonal skills. Experience in MS Office applications is required. He or she will also coordinate, manage, and maintain schedules of volunteers and the public attending interpretive and educational programs.





KNOWLEDGE/SKILLS:

? Associates degree or 2 to 3 years of related experience or equivalent combination. 

? Excellent communication and interpersonal skills, including superior phone skills.

? Strong organizational skills and attention to detail.

? Experience or knowledge of natural communities a plus.

? Demonstrated experience in MS office, including Word, Excel and PowerPoint.

? Ability to organize time and manage diverse activities.  Meet deadlines and work effectively with changing and/or unpredictable schedules and events.

? Experience or knowledge of natural communities of Southern California or the Irvine Ranch Land Reserve a plus.



COMPLEXITY/PROBLEM SOLVING:

? Ability to prioritize, resolve problems and complete tasks within assigned timeframes, possibly in the absence of direct supervision.

? Manage issues on own and inform or consult with supervisor as appropriate.

? Resolve day-to-day problems within specific guidelines and parameters of position.

? Complete multiple and varied assignments in a timely manner or under deadlines.

? Track progress on tasks and perform follow-up as needed.  Identify routine problems and utilize existing resources for resolution.

RESPONSIBILITY/OVERSIGHT ?FINANCIAL & SUPERVISORY:

? Supervises no staff but may help plan the work of volunteers or interns.

? Limited financial responsibilities, including processing check requests, travel expense reports, and petty cash.

? May purchase equipment and supplies as provided for in budget and in consultation with supervisor.



COMMUNICATIONS/INTERPERSONAL CONTACTS:

? Work with and communicate effectively with a wide range of people, including the public, employees, vendors, and others.

? Communicate with internal and external contacts to seek or convey information and coordinate arrangements.

? Familiarity with standard business communications; ability to draft correspondence and other written materials.

? Formulate and clearly communicate ideas to others. 



WORKING CONDITIONS/PHYSICAL EFFORT:



? Work performed in a general office setting.

? Ability to work in a fast-paced occasionally stressful environment and manage both routine and unpredicatable deadlines.

? Work requires only minor physical exertion and/or strain.  Work environment involves only infrequent exposure to disagreeable elements.



 

The Irvine Ranch Land Reserve Trust is an Equal Opportunity Employer