Reception/Administrative Assistant

Talent Tree Crystal, Inc. is looking for a Receptionist/Administrative Assistant for our Corporate office located in West Houston. 

 

Position Summary:

 

The Administrative Assistant role is responsible for managing the company-wide switchboard and visitor area from 8:00 am until 5:00 pm at the corporate office.  This role is equally responsible for shared-services administrative support to the company?s Finance & Accounting, Legal, and Human Resource/Risk Departments. 

 

Role Priorities:

 
Professionally administer all incoming calls to HRC main number and ensure phone calls are directed accordingly
Greet guests in a timely, professional, and hospitable manner

 

Other Responsibilities:

 
Receives, opens, sorts and forwards incoming mail as needed
Provide high-level administrative/clerical support, including a variety of general office duties, such as composing business correspondence, filing, ordering supplies, and photocopying
Maintain and update various corporate contact directory and extension lists
Perform data entry and tracking of various activities related to worker?s compensation
Code and route vendor invoices and payments appropriately as needed
Perform a variety of Finance & Accounting, Legal, and HR/Risk clerical duties
Assist with special projects as needed

 

Essential Skills and Experience:

 
Excellent customer focus orientation
Phone skills and etiquette
Strong interpersonal and communication skills
MS Excel and Word proficiency required
Strong time management and organization skills
Ability to work with minimal supervision at times

 

Qualified candidates will have a minimum of 2 years of administrative support experience, advanced proficiency in MS Word and Excel, switchboard and typing experience.

 

We offer a competitive compensation package including  medical, dental and vision insurance, 401k, paid holidays and PTO (personal time off).  For more information on our company please visit our website at