Receptionist/AP Administrator

Receptionist / AP Administrator

 



Duties:

Serves visitors by greeting, welcoming, and directing them appropriately.

 

Notifies company personnel of visitor arrival.

 

Maintains telecommunications system.

 

Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.

 

Directs visitors by maintaining employee and department directories.

 

Maintains safe and clean reception area.

 

A/P Administrator Enters vendor invoices into computer, cross-references Purchase Orders and Contracts.

 

Manages vendor insurance requirements

 

Completes payments to vendors by scheduling and verifying transactions; updating accounts.

 

Pays vendor invoices by verifying invoice coding; verifying transactions; scheduling disbursements; obtaining authorization of payments.

 

Resolves account discrepancies by evaluating and approving investigations; resolving special cases; authorizing stop-payments.

 

Updates payables by coordinating daily receiving reporting.

 

*Maintains financial security by following internal accounting controls.

 

Maintains accounting ledgers by posting monthly account transactions.

 

Will train on company computer software.

 

Skills/Qualifications:

Telephone Skills, Verbal Communication, Microsoft Office Skills, Listening, Professionalism, Customer Focus, Organization, Informing Others, Handles Pressure, Phone Skills, Supply Management Skills, Tracking Budget Expenses, Accounting, Analyzing Information, Attention to Detail, Microsoft Excel, Confidentiality, Time Management, General Math Skills.