Records Assistant - New York

The New York Office of McGuire Woods LLP has an opening for a full-time Records Assistant.  The successful candidate will retrieve and charge out records in the Records Management database and deliver charged out files. Pick up and deliver records and re-files going to the Records Room or off-site storage as necessary.  Process all open files for shelving; assist legal staff in tracking and locating missing charged-out client records and retrieving from open and closed filing systems information from or about specific record contents.  File all correspondence and documents in files located in file room or off-site storage accurately and promptly.  Will process large client cases for closing to include reviewing records to make sure they are organized properly and entering information into database.  Create bar-coded labels for open and closed records.  Handle special projects and tasks as assigned by a Records Room Coordinator, Records Supervisor or the Records Manager.

 



Requires 2 years of clerical/records management; general PC experience along with knowledge of automated systems.  Ability to work overtime as needed; organizational ability, attention to detail, excellent proofreading skills, accurate typing skills with ability to type 45 wpm; ability to work well with others as well as being able to work independently; self starter.  Previous law firm experience a plus.

 

One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

 

About McGuireWoods LLP:

We are first and foremost a group of dedicated professionals in the legal world, including legal assistants, legal secretaries and administrative staff. That's what our employees find most rewarding?the opportunity to be part of a truly top-notch organization.

We offer a competitive salary and benefits package, a unique level of concern for our employees, and a stimulating work environment. At McGuireWoods you can expect to be part of a team of people who care about their work, their clients and each other.

Please submit resume to mwresumes@mcguirewoods.com ; please reference job title in subject line. You may also apply on-line at www.mcguirewoods.com.  No phone calls or agencies, please.