SR. ADMINISTRATIVE ASST.

Job Description: GENERAL FUNCTION: Performs a wide range of administrative duties of a highly responsible and complex nature generally for one or more upper level managers. Administers programs, projects, and/or processes specific to the operating unit served. May serve as a liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations.


ESSENTIAL DUTIES & RESPONSIBILITIES:

Provides optimum support to the manager(s) by remaining aware of departmental goals, providing ongoing communication and organizing priorities to meet deadlines.
Coordinates manager's schedule, makes appointments, and arranges and coordinates travel schedules.
Answers and screen manager's calls. Arranges conference calls.
Answers routine question inquires and determines which items are to be handled by manager's subordinates and forwards appropriate items to manager.
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
Prepares a variety of special and recurring reports containing highly confidential information following manager's general directions.
Types letters and reports from rough drafts, making changes in grammar, punctuation or spelling as needed.
Organizes and maintains confidential file system and files correspondence and other records.
Orders office supplies and arranges for equipment maintenance.


SUPERVISORY RESPONSIBILITIES:
None