STAFF ASSOCIATE

 

Become an employee-owner of an association management company and a member of an account team supporting two dynamic trade associations. Under general direction of two Account Executives and a Program Coordinator provide administrative support relating to association client services.  Responsibilities include, but are not limited to, the following:

 General and Administrative

 

? Preparation of correspondence to individuals and committees

? Assist with various projects supervised by Program Coordinator, e.g., affinity programs

?  Route or respond to various member inquiries

? Coordinate travel and calendar schedules for one account executive.

? Maintain supplies specific to two associations

? Develop working knowledge of association management company and assigned associations

? Attend several meetings and conferences outside the Washington DC area.

 

 Membership

 

? Maintain membership data bases and membership prospect lists

? Manage membership materials and distribute materials as requested

?  Process new member applications

?  Prepare membership reports for committee and Board meetings

?  Work with accounting department to issue annual dues invoices, track payments and follow up on accounts receivable

 Magazines

 

? Track and follow up on gathering of editorial content

? Track advertising sales, issue invoices and follow up on accounts receivable

? Prepare advertising sales reports for membership and Board meetings

 Meetings

 

? Provide notification to members for meetings and conference calls

? Assemble briefing books for Board meetings

? Assist in maintaining list of actions items from meetings and conference calls, as requested.

? Manage on line registration process and prepare registration packages for conferences of between 100 and 500 attendees.

? Distribute exhibit and sponsorship materials for conferences and track and prepare reports on these activities

? Coordinate speaker logistics for conferences

? Prepare reports on conference evaluation surveys

 

 

 

QUALIFICATIONS

 

? Computer literate in Microsoft Office especially including, Word and Excel.  (must be able to conduct mail merges and create and update simple spreadsheets)

 

? Sophisticated verbal skills; conscientious interest in problem-solving; and initiative, creativity and determination to evolve successful solutions.

 

? Team player who is accountable for initiating and monitoring assignments through to completion.

 

? High energy, versatile and multi-task oriented, self-directed and good analytical and organizational skills with consistent attention to detail.

 

? Excellent written communication skills to provide professional writing for member communications and proofing and editing of others work

 

? Must be a positive team player in a challenging and changing environment; includes working with and being dependent upon a broad range and levels of personnel.

 

? Flexibility under competing time requirements and changing deadlines.

 

? Able to deal with a wide range of client association member personalities and styles.

 

? Self-motivated, excellent focus with a good sense of priorities.