Sales Executive Administrative Assistant

To apply for this position please visit our website at www.xiotech.com

 


Summary: Provides administrative support to off-site VP and General Manager of Sales and his business unit. Work requires some analysis and use of intiative and impendent judgment with frequent access to confidential and highly complex information. Must be highly dependable, seasoned professional, and able to travel approximately 10% of the time.


Essential Duties and Responsibilities include the following. Other duties may be assigned.

? Ability to coordinate and arrange meetings, prepare agendas, including recording and transcribing of meeting minutes.

? Full event planning for Quarterly Regional Sales meetings, National Sales Meetings, and Presidents' Club.

? Arrange and coordinate travel schedules and reservations.

? Compose or create presentation materials using Word, Excel and PowerPoint.

? Handles highly confidential material relevant to company operations.

? Assist in department budget preparation and management.

? Screen and prioritize all incoming mail and telephone calls, arrange conference calls.

? May conduct various special projects including but not limited to department budget preparation and management.

? Strong organizational skills

? Provide back up support to Receptionist as needed.

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:
? Bachelors Degree(A. A.) a plus; or equivalent combination of education and experience.
? Six to Ten years of experience providing administrative support to a sales executive.

Specialized Knowledge and Skills:
? Thorough knowledge of administrative practices and procedures; knowledge of international protocol desirable. Excellent communication and interpersonal skills. Must have working knowledge of presentation and spreadsheet software. Professional appearance and presentation. Able to handle highest-level confidential information. Detail oriented.

Language Ability:
Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format.

Math Ability:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Computer Skills:
Advanced working level knowledge of MS Office suite and Visio are required, Power Point, Word, Excel, Outlook, ect?

Certificates and Licenses:
No certifications needed

Supervisory Responsibilities:
This job has no supervisory responsibilities.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is typically performed in a standard office environment. The noise level in the work environment is usually moderate. Considerable stress may occur at times. The employee is required to work extended hours per job requirements.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and to talk or hear. The employee must occasionally lift and/or move up to 10 pounds.


Competency:
To perform the job successfully, an individual should demonstrate the following competencies:

? Analytical - Collects and researches data.
? Customer Service - Manages difficult or emotional customer situations.
? Interpersonal - Maintains confidentiality.
? Oral Communication - Listens and gets clarification.
? Written Communication - Writes clearly and informatively; Edits work for spelling and grammar.
? Quality Management - Demonstrates accuracy and thoroughness.
? Cost Consciousness - Works within approved budget; Develops and implements cost saving measures.
? Ethics - Keeps commitments; Works with integrity and ethically.
? Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time.
? Adaptability - Manages competing demands; Able to deal with frequent change, delays, or unexpected events.
? Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
? Dependability - Follows instructions, responds to management direction; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
? Initiative - Volunteers readily; Asks for and offers help when needed.
? Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Organizes or schedules other people and their tasks.
? Professionalism - Reacts well under pressure.
? Quality - Demonstrates accuracy and thoroughness; Monitors own work to ensure quality.