Senior Administrative Assistant

PARSONS, one of the world's largest engineering/construction firms, has an immediate opening for a Senior Administrative Assistant in our Seattle, WA office.

 

POSITION OVERVIEW:


Performs numerous secretarial and administrative support activities for a senior-level executive, many of which are highly confidential or sensitive in nature. This administrative position requires the incumbent to exercise good judgment and discretion in the execution of all duties and responsibilities.



SPECIFIC RESPONSIBILITIES:


Receives and screens visitors, telephone calls, and mail. Personally responds to as many inquiries as possible, referring remaining inquiries to appropriate individuals within the company for timely responses. Prioritizes responses to incoming calls from both inside and outside the company.


Prepares correspondence and reports, much of which is confidential in nature. Composes non-routine correspondence from brief notes or verbal instructions and composes replies to routine correspondence on own initiative. Initiates drafts of replies to other correspondence or inquiries for review by executive. Proofreads and/or reformats drafts of documents created by executive for spelling, grammar, and clarity of communication so that final correspondence is signature-ready.


Schedules meetings, conferences, and appointments; establishes and maintains calendar of events and keeps executive informed of commitments. Makes arrangements for and hosts visiting dignitaries. Makes travel arrangements, coordinating airline and auto rental reservations, hotel accommodations, and expense reports.


Prepares meeting agenda, reports, files, and other materials for meetings. May generate presentation graphs or charts using various graphics software.


Establishes and maintains follow-up files and confidential files for immediate supervisor.


Initiates routine and non-routine reports as appropriate. Researches and compiles statistical information and related data, produces special or recurring reports, and completes special projects as assigned. Produces and distributes data in graphic, spreadsheet, or narrative format.


Establishes and maintains databases as required.


Keeps current on all corporate policies and procedures. Serves as focal point for gathering newly published policies and the dissemination of materials.


Performs other responsibilities associated with this position as may be appropriate.


PREFERRED EDUCATION/EXPERIENCE:


2-year degree in Business Administration (or equivalent) and 10-12 years of experience, including at least 5-8 years in an administrative capacity.



SKILLS/COMPETENCIES:


Strong written and oral communication, organizational, and interpersonal skills are required. Demonstrated ability in exercising tact and diplomacy are required for presentation of a professional ?front office? demeanor at all times. In addition, a demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, database software, and presentation software is required. Knowledge of corporate policies and procedures is preferred.

 

EOE/M/F/D/V. Diversity candidates are encouraged to apply.