Site Supervisor

 

Purpose of Position:

 

Responsible for Office Services and some facilities functions for a satellite office of one of our large clients.  Follow and implement policies and procedures for production of documents, mail services, messenger and other office support functions. Communication with client and Main Office are of extreme importance.

 

1. Sort and deliver incoming USPS mail.  Post outgoing mail and ensure that it is picked up every day.

2. Send all out going faxes properly and to their correct location.  Maintain all logs that   pertain.

3. Setup conference rooms with food, supplies, beverages and teleconferencing equipment.

4. Receive and process all copy jobs in a timely manner and record all applicable data.

5. Maintain copiers, printers and postage (clean, replace toner, and request service).

6. Monitor inventory of all office and food supplies and ensure that orders are properly requested and delivered and if necessary returned.

7. Note and rectify any damage to the facility (office building or equipment).

8. Clean and restock the kitchen area. Run dishwasher, clean refrigerator and wipe down counters and microwave.

9. Clean and restock conference rooms (coffee, water, supplies). Wipe down tables and   remove trash.

10. Clean carpets as necessary

11. Messenger work performed as necessary. Arrange for same-day delivery services. Shuttle clients and employees when necessary.

12.   Maintain all logs for reporting and statistics.

13. Hang pictures, plaques and like items on walls.

14. Move office furniture and equipment when required.

15. Install a variety office related items when required

16. Assist receptionist; receiving and transferring calls or taking messages.

17. Assist records personnel; locating and delivering files.

18.  Prepare all interoffice mail to be sent via Eastern Connection, maintain log of manifests.

19. Prepare all out going FedEx envelopes and packages, maintain all logs, and track   packages.

20  Send all certified mail correctly, keeping record of all sent items, receipts and   confirmation slips.

   

Typical Requirements:

 

?  High School Graduate or equivalent

?  Valid driver?s license

 

?  Able to lift 50-75 lbs

 

?  Copier/Fax/FedEx and Postage Machine knowledge

 

?  Good interpersonal skills

 

?  Excellent communication skills

 

?  Excellent organizational skills

 

?  Ability to handle multiple tasks

 

Special Skills:

 

?  Familiarity and ability to operate all equipment as necessary

 

?  Outstanding punctuality/attendance record

?  Knowledgeable of postal regulations and mailing procedures

?  3-5 years relevant experience

 

Hours are from 9am-6pm

Hourly pay:  $13.00-$15.00