Sr. Executive Assistant

Waste Management is the leading provider of comprehensive waste management services to approximately 25 million residential and 2 million commercial customers nationwide.

 

Houston, TX Sr. Executive Assistant 

Professionally represent the Senior Vice President of Sales and Marketing and the Senior Vice President of Employee and Customer Engagement as well as the organization to all internal and external stakeholders.

. Responsibilities:

? Provide support to both SVPs as needed.

? Maintain confidentiality, decorum, discretion, and poise that are appropriate for the office of the Senior Vice President.

? Keep the SVP informed and connected with current events in the organization and aware of upcoming commitments. 

? Coordinate work through available resources such as other assistants, functions, and support organizations.

? Prepare and deliver daily briefings on key events, meetings, travel, and other calendar items.

? Initiate phone calls to a variety of internal and external stakeholders on behalf of both the SVPs.

? Screen, prioritize, and direct phone calls to the appropriate persons in the Company.

? Manage requests for meetings, appearances, conference calls and interviews.

? Manage, maintain and ?protect? both of the SVP?s calendars using MS Outlook.

? Make and manage travel arrangements, prepare travel itineraries, and prepare/submit expense reports for the SVPs.

? Arrange for meeting rooms, prepare agendas, and provide follow-up support for meetings.

? Prepare internal and external correspondence, memos and other documents; prepare documents for distribution (proofing, photocopying); manage incoming correspondence and documents as needed (sorting, filing, mailing).

? Maintain correspondence, reports, and other documents in file and index systems.

? Gather and organize information for Weekly Activity Report, Expense Reports, memos, speeches and other uses.

? Purchase or delegate the purchase of office supplies, gifts, awards, and other products as necessary.

? Maintain a favorable working relationship with all company employees to foster and promote a cooperative and harmonious working climate.

? Be available after normal business hours to provide support as needed.

? Deliver directives from the SVPs to the members of both departments.

? Provide support as necessary for mail campaigns.

? Access and analyze data to create team reports.

? Provide support as necessary to both departments and their teams.Qualifications:

? High School Diploma or GED required, Bachelor?s Degree preferred

? Certified Professional Secretaries certification preferred.

? At least seven (7) years of Executive Assistant level experience required.

? At least five (5) years of support a Senior Level Executive required.

? Intermediate level experience using Microsoft Office (Word, Excel, PowerPoint, Outlook)

? Experience with heavy travel planning and coordination.

? Experience and proven success working and contributing to a team environment.

? Demonstrated ability to effectively manage multiple directives and tasks.

? Excellent written and verbal communication skills, shorthand skills.

? Experience supporting Executives in a Fortune 500 company desired.

? Must be able to relocate on your own.

 

Waste Management offers an EXCELLENT compensation package, an exceptional health insurance package, a phenomenal 401K program, and an Employee Stock Purchase Plan. 

 

We are an Equal Opportunity and Affirmative Action Employer.