Sr. Executive Assistant to EVP & CFO

  Looking for a fast-paced, entrepreneurial company, where you can add value and establish positive relationships? We are currently seeking an experienced Sr. Executive Assistant to provide a variety of secretarial and administrative services to the Executive Vice President and Chief Financial Officer and Finance/Accounting staff.  This position has access to and regularly works with information of a sensitive, highly confidential nature which requires sound judgment and knowledge of the Company?s business, as well as departmental policies and procedures.

 

MAJOR RESPONSIBILITIES:
 Types and assists with the preparation of correspondence, memoranda, reports and various documents  (agreements, resolutions and other correspondence).
Types, assists in the preparation (primarily PowerPoint) of presentations for senior management,investors,shareholders,and Board of Directors. Candidate must possess strong PowerPoint skills.
 Files and maintains confidential records, minute books, files, and other related papers.
Schedules and coordinates meetings, travel arrangements, conference calls, and other events; informs attendees/participants of function, reserves meeting space, provides audio visual and other ancillary equipment/materials, if required, and hospitality services when appropriate.
Prepares travel and expense reimbursement forms for Chief Financial Officer and other senior managers of the finance staff.
Serves as liaison between Chief Financial Officer and finance staff with other internal managers and/or outside business contacts as required.  Reviews, requests, and schedules appointments and meetings.  Screens telephone callers and visitors; answers questions and assists callers as appropriate. Screens incoming correspondence and refers materials to appropriate personnel as directed.
 Assists with daily activities, including attendance at meetings, providing assistance to company personnel, and other matters related to finance responsibilities for the company.
 Assists with research (including internet research) and preparation of reports.
 Performs other duties as required.

 

JOB REQUIREMENTS:

 

 

High School Graduate and  equivalent related business experience.  Additional college level courses, or secretarial/business school training is desirable.

 

Experience/Requirements:

 
Minimum of 3 years of secretarial/administrative experience; preferably within a finance environment.
Proficiency with various software programs including Microsoft Office (Word, Outlook and Excel) and internet. Proficient in PowerPoint.
Demonstrated ability to work in a fast-paced business environment.
Superior organizational, customer service, and verbal and written communication skills.
Analytical abilities sufficient to handle complex clerical functions.  Competency to work on several administrative tasks independently and simultaneously required.
Standard work hours: 40

An Equal Opportunity Employer M/F/D/V