Tax - Administrative Assistant

Simmons Bedding Company, maker of the world famous Beautyrest mattress, is actively recruiting for a Tax Administrative Assistant  in our Tax department at our corporate office located in the Concourse Office Park in the Perimeter Area.

 

SUMMARY

This position serves as the office manager for the Tax Dept, who processes most of the work product of the 4-5 professionals therein, who assists the various tax professionals with special tax projects, with monthly & annual tax filings, with tax audit support work, and who functions in a para-professional capacity  in coordinating and facilitating a smooth-running corporate tax department, volunteering to help as and where needed, possessing the tax-technical skill set to handle some professional-level tasks, while at all times taking ownership of the day-to-day departmental administrative processes.

 

 DUTIES AND RESPONSIBILITIES  Processes all (apprx.1200) tax returns annually for mailing, verifies Tax check requests processed timely, secures mailing documentation & file copies, hand-delivers mail to Post Office, obtains dated receipts, attaches same to correct tax return file copies as proof of timely mailing/remittance.

Assists in the annual Tax Budget preparation process; maintains detailed  of Tax Budget accounts, month-to-month, in full detail. Organizes & maintains Tax Dept. professional filing system, including file/cabinet/drawer indexing, numbering, coding, scanning/imaging, referencing, and off-site storage oversight.

Assists Sr. Tax Manager with G/L Tax account analyses (e.g., M+E accounts, donations documentation, other permanent difference account analyses) for Provision & Return prep., as well as other duties within his/her skill-set. 

Assists Tax Manager for Sales/Use/Property Taxes in preparation & filing of (1) monthly sales & use tax returns (apprx. 40+ a month, using Vertex tax software) & (2) annual property tax listings companywide (apprx. 55 returns), including extension requests, assessment notice review & verification, tax bill review/verification/payment, & related file maintenance, copying, mailing receipts, etc.  Assists Tax Manager with state sales-use tax audit analyses, sales tax invoice research & verification, customer correspondence re: missing or invalid exempt certs, related 2nd & 3rd notice follow-ups, and other audit protest & response issues (apprx. 2-3 state audits a year).   Assists Fixed Assets Administrator with companywide business & bedding license renewals, state-by-state mattress law tag registrations, related due date calendar maintenance, jurisdiction files & file-cabinet maintenance.

Administers daily calendars & schedules for VP-Tax; books appointments & meeting rooms; attends to guests/consultants/visitors; plans trips & makes reservations for Board meetings.

Maintains Tax vendor files and preparation of related invoices for payment.

Prepares occasional PowerPoint presentations and official correspondence in support of the VP-Tax and the Tax Managers.

Orders office supplies for all members of the Tax Dept. and maintains supply inventory.

Receives, opens, date-stamps & distributes incoming mail to VP-Tax; distributes outbox mail from the VP-Tax to the Tax staff and others.

 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Excel power user skills, macro & linking formulas, etc.

Access, Word, & PowerPoint skills

Capable of preparing G/L account analyses, spreadsheets, tax workpapers

Attention-to-detail type of person with focus on accuracy

Positive outlook, friendly, conscientious, who understands the peaks & valleys of tax work

 

EDUCATION AND/OR EXPERIENCE

2-year college degree minimum; 4-year degree preferred

Sr. bookkeeper level accounting background

Corporate tax compliance experience, a plus

Sales-use & property tax returns preparation experience preferred

 

 

PAY & BENEFTIS

 Simmons associates enjoy competitive wages and advancement opportunities.  Our full-time associates are invited to take advantage of a comprehensive benefits package that includes paid training, medical/dental/vision insurance, 401(k), short-term disability, life insurance, tuition reimbursement, and an employee discount on products.

 

ABOUT SIMMONS

Atlanta-based Simmons Bedding Company is one of the world's largest mattress manufacturers, manufacturing and marketing a broad range of products including Beautyrest?, BackCare?, BackCare Kids?, Olympic? Queen, Deep Sleep? and HealthSmart?.  The Company operates 17 conventional bedding manufacturing facilities and three juvenile bedding manufacturing facilities across the United States and Puerto Rico. Simmons is committed to developing superior mattresses and promoting a higher quality sleep for consumers around the world. For more information, visit the Company's website at www.simmons.com.

 

APPLY: In order to apply, please send your resume and salary requirements to resumes@simmons.com  

 

Simmons is proud to be an Equal Opportunity Employer!