Temporary Receptionist - New York

Octagon is the premier global sports and entertainment marketing division of The Interpublic Group of Companies, one of the world's largest advertising and marketing communications groups.

 

Location of this three month position will be in our Corporate Services New York, NY Office. The receptionist is responsible for greeting callers and routing them to the appropriate person or location.  Responsibilities also include: greeting clients, vendors, job applicants, and other visitors.  Provides administrative support to Financial Group. 

 

Responsibilities and Duties:

?  Meet and greet all visitors

?  Serves as the initial on-premise contact providing information services and direction to callers and announcement of callers to proper office or location

?  Handles all types of incoming and outgoing calls at a potentially high-volume front desk, utilizing a thorough knowledge of the organization, its functions, activities and personnel to route calls quickly and efficiently

?  Supports the Finance Team and clients on day-to-day activities coordinating financial books and presentations as well as preparing expense and transmittal reports when needed

?  Supports Office Manager with incoming, outgoing mail, handles building requests, keeps kitchen stocked and clean, orders supplies

?  Coordinates conference room requests, food and beverage deliveries, technical vendors, etc.

?  Maintains a daily record of visitor arrivals and departures

?  Manages use of conference call numbers as well as setting up calls

?  Helps employees from visiting offices with printing, emails and presentations

?  Logs visitors into the Tishman Speyer security system so visitor passes can be issued easily and promptly as required

?  Processing requests for messenger services, UPS, FedEx

?  Part time receptionist for 8th floor and helps them with any needed requests for conference room bookings, mailing, packages, etc.

?  Sign for incoming deliveries, and informs appropriate staff member of each delivery

?  Maintain general tidiness of reception area, including guest furniture

?  Maintain and update telephone listings for NY office

?  Other reasonably related duties as assigned

 

Required Qualifications:

?  High school diploma and six months previous receptionist experience

?  Basic word for windows skills.  Familiarity with Microsoft office preferred

?  Pleasant phone mannerism; ability to effectively communicate with staff and outside vendors



 

Interested candidates must include salary requirements when submitting resumes.

CANDIDATES RESUMES MUST BE SUBMITTED AS MICROSOFT WORD ATTACHMENTS.

 

EOE/D/M/V/F

 

For more information about Octagon, please visit www.Octagon.com