administraive assistant

 

 

As an administrative assistant, you will play an integral role in supporting the President of a fast paced, growing company.  You will work very closely with other departments or individual to ensure their goals are met on a daily basis.  This role also works with other support staff.  As an administrative assistant, you will perform diverse duties and administrative functions requiring confidentiality, initiative and sound decision-making.You will rely on excellent organizational skills and the ability to effectively handle multiple priorities.  You will need to adapt procedures, processes and techniques to the completion of assignments and in line with your manager?s activities and goals. Duties will include answering and screening phone calls, managing mail, drafting memorandums, letters and meeting agendas. Calendar management, coordinating meetings, coordinating travel arrangements, copying and mail distributions .Additionally, you will exercise independent judgment, escalating serious or unique problems to higher levels.  Repro Products was established in 1979 and is located in North Atlanta, GA. We are a leader in the reprographics industry. We were named Cobb County 2005 Small Business of the Year.

 Minimum of 5 years experience with administrative support in a comparable corporate environment. B.A. required

?  Ability to adapt procedures, processes and techniques to the completion of assignments

?  Effective interpersonal skills

?  Superior oral and written communication skills

?  Advanced ability to organize 

?  Fully conversant with all packages within Windows (Outlook, Word, PowerPoint, Excel)

?   Knowledge of general office procedures (e.g., filing, correspondence, scheduling)

?  Committed to providing a quality service, producing high quality outputs and meeting deadlines, with exceptional attention to detail

?  Type letters, reports and other correspondence as required; coordinate and implement special projects; maintain confidential files;  attend staff meetings, take and distribute minutes and follow up on action items

?  Coordinate meetings internally and externally

?  Make travel and lodging arrangements company wide, including manager?s personal travel, making  and distributing folders with all information needed

?  Maintain manager?s  personal and business calendar and daily schedule

?  Communicate with managers and co-workers in other departments

?  Maintain and distribute company wide lists: phone and contact list

?  Plan and arrange for all details of company events and parties

?  Arrange for catering as required

?  Maintain company birthday and anniversary lists, and distribute cards and e-mails relating to these lists


 

?  Enthusiastic, possess a positive attitude and be a strong team player

?  Ability to use initiative, prioritize, work well under pressure and deal with demanding tasks often to tight timescales with minimal supervision

?  Possess strong customer service skills, articulate, especially on the telephone and in emails

?  Demonstrate good judgment, company confidentiality essential

?  Confident and assertive, ability to interact with staff members on all levels

?  Willingness and ability to acquire new skills, flexible

?  Good writing and grammatical skills (i.e. for generating and editing memos and letters)

?   Must be extremely detail-oriented and possess strong communication and organizational skills

?  Proven track record of working cooperatively and effectively with various personalities and levels of management/support staff

?  Self-starter with strong sense of ownership and involvement

 

 

Responsibilities

 

? May communicate with outside customers and vendors

? Perform other related duties as required

? Proofreading and assistance in corrections and typing company wide as needed

? Maintain contact database

? Work and support various charity activities, details and events which your manager and the company are involved with. This will involve working with contacts outside of the company

? Take minutes, dictation and voice transcription and distribute as needed

? Research as needed

? Make arrangements for office events, business and personal appointments and reservations for your manager

? Coordinate various office maintainace , which include but not limited to : landscape contact: discussions  with and direction of the landscaper, maintain HVAC contract with interaction when required, service of various office equipment

? Tenant services, work with tenants in other owned buildings about: service issues, rental etc.

Repro Products offers comprehensive benefits including health, dental and life insurance, 401k, and paid vacation. We are members of a credit union and offer a flex plan. We are a drug free workplace. EEO