Marketing/Executive Assistant

o Coordinate Printed Corporate Marketing Material for Three Yards

? Maintaining client requests and sending corporate info in timely manner via E-mail and Post

? Ensure proper printed material is generated/duplicated and sent to trade shows

? Coordinating with out side printers for production of materials

? Assist with design of marketing materials

? Development of product information sheets

? Monitor and maintain supplies for printing

? Develop and distribute company newsletter

 

o Manage Photo Shoots and Photo Archives of Company Products

? Schedule and monitor photo shoots

? Correct formats for excellent duplication quality

? Catalog and update archived photos

 

o Assist with Advertisements

? Assist with design and manipulation of text and pictures

? Put together all files required by publication

? Coordinate/Follow-up with publications re: material sent

 

o Assist with Electronic and Hard Copy Marketing Files

? Clear identification, renaming and/or regrouping for easy access

? Elimination of duplicate files

? Develop consistent means of identification

 

o Responsible for All Web Site Administration

? Retrieve information requests

? Update information

? Identify opportunities for web site enhancements and update

 

o Manage tradeshows and company events

? Arrange bookings for space

? Coordinate and follow-up on furniture and utility rentals

? Compile needed marketing materials

? Organize shipping of materials to trade show site

? Organize personnel and make any travel arrangements needed

? Attend select trade shows

? Organize new build launch parties and company parties

 

o Customer Database maintenance (update ACT system to track customer relationships and communications)

 

? Perform General Administrative Duties to Support Senior Company Personnel, including development of centralization system to record, track and respond to all inquiries/requests for proposals.  Make travel arrangements, respond to external requests for information (or route to correct internal personnel for response), handle general correspondence.

 

o Some travel required

 

 

Knowledge Required:

 

?  Familiar with graphic design (Photoshop, Adobe Illustrator or Quark helpful but not required)

? Some web maintenance/HTML experience

? Strong organizational skills

? Ability to work with deadlines

? Strong multi-tasking skills

? Ability to shift focus easily depending on immediate needs of department

? Excellent communication skills

? Proficient in Windows platform