Party Rental Coordinator

Party Rental Coordinator

 

Position Tasks & Activities:

?  Primarily responsible for assisting Corporate accounts/Homeowners to plan small to large scale events.

?  Work with client to schedule on site survey inspections and design event plans.

?   Maintain price quotes and rental reservations and place in appropriate file.

?  Avoid overbooking by communicating with written and verbal details.

?  Assist in maintaining and updating price list/brochure/catalog as needed.

?  Recommend changes to the price list, brochure and company catalog to Director of Inside Sales.

?  Provide written event price estimates according to established procedures.

?  Coordinate outside services such as florists, bakers and caterers and event staff if requested by the client.

?  Prepare contract and obtain signature and deposit.

?  Informs client of utility stacking regulations if applicable.

?  Communicate all event details with internal staff to ensure a smooth event.

?  Produce a computer-generated layout of event.

?  Contact client two days prior to event to verify delivery and pickup times and coordinator any necessary changes.

?  Attend event whenever possible to obtain photographs for future promotional pieces.

?  Follow up with client per company policy.

?  Maintain updated records of event inventory.

?  Maintain event equipment reservation file.

?  Shop the competition to maintain competitive prices and learn ways to improve services.

?  Maintain open communication with management and make recommendations for purchase of new inventory items.

?  Maintain, design and update theme packages with Event Planner.

?  Assist in store advertising per the direction of the Director of Inside Sales.

?  Assist with creating store promotions and displays, including external displays.

?  Keep wedding decorations and notebook current, fresh and professional.

?  Shop the competition to maintain competitive prices and learn ways to improve services.

?  Keep sales floor clean, properly stocked and displayed.

?  Report safety violations to supervisor.

?  Fill in for other positions, when necessary, for smooth operation of the business.

?  Network with other industry professionals.

?  Adhere to all company policies, procedures, rules and regulations in written or verbal form.

?  Comply with government safety requirements and other regulations and security in store.

?  Assist with counter personnel duties.

?  Attend department, store and safety meetings.

?  Perform other duties as requested.

 

Nature of the Work:

To plan small-scale events from planning to production stage. Recommend rental equipment and accessories to assist client in meeting their event needs.  Communication the rental equipment and services contracted to all department managers to ensure all details of the event are covered. Coordinate outside services when requested by client.

 

Working Conditions: 

Most of the work will be done in general office conditions.  Will be exposed to outside elements while conducting site inspections and overseeing coordination of events.  Work is fast paced, demanding and very rewarding. 

 

Education, Skills & Requirements:

?  Must maintain a professional personal appearance.

?  Must possess sales and customer relation skills.

?  Must be able to use mathematics to solve problems.

?  Computer knowledge is preferred.  Training on rental software will be provided.

?  Must be able to speak English clearly and write legibly. The ability to speak Spanish is a plus.

?  Must pass company drug screen.

?  Must maintain an acceptable attendance record.

?  Must be able to lift approximately 70 lbs.

?  Must have a full range of motion and dexterity.

?  Must be able to understand and follow instructions furnished in written, oral and scheduled form and pass them on to personnel.

?  Maintain a cooperative working relationship with co-workers.

 

Reports to:   Director of Inside Sales or Sales Manager

 

This company is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis including, but not limited to: veteran status, race, color, religion, sex, marital status, national origin, physical or mental disability and/or age.

 

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