Production Coordinator

Ascent Media Group is the world-wide leader in providing media services to content owners in post-production, media asset management and content distribution made available through the company?s three services segments: Ascent Media Creative Services, Ascent Media Management Services, Ascent Media Network Services and. Among the services offered are telecine, online and offline editing, visual effects, sound editorial and mixing, digital asset management, uplink services, distribution to foreign broadcast and video-on-demand. These services are offered on a global basis through over 100 facilities in five countries, provided by more than 4,200 employees.

This comprehensive media services platform provides clients with one-stop shopping for all of their needs from the creation of the asset through its distribution. The range of benefits includes efficiencies in the procurement cycle, access to a full range of media services, and consistent quality of service on a global basis. The company enjoys a strong reputation among its many clients, in part due to the exceptional group of creative talent within the company, whose work have been recognized with 15 Academy Awards and 22 Emmy Awards.

We are seeking a Production Assistant for our Santa Monica facility.

Production Coordinator

Category: 

Media

Type: 

Employee

Description: 

DIVISION: Media Management
POSITION TITLE: Production Coordinator
Location: Santa Monica

POSITION OBJECTIVE
Coordinate all production logistics and assist Producers with requirements for all VAM projects within Blink Digital Santa Monica within allotted timelines, resource requirements, and technical/creative directions. Maintain project schedules, provide administrative assistance and assist in the coordination of financial tracking and reporting as needed. Maintain a can-do, results oriented mentality; take ownership of both individual and team-based accountability toward those results.


ESSENTIAL FUNCTIONS AND BASIC DUTIES
INCLUDE BUT ARE NOT LIMITED TO:

1. Assist VAM Producers with the coordination of production logistics and project management requirements.
2. Under supervision of the project Producer, create, maintain, and distribute project schedules and coordinate timelines with Post Production, Compression & Authoring, and Design departments.
3. Coordinate all production arrangements for live shoots including; scheduling, bookings, securing locations, permitting, hiring crews and other outside production vendors, booking talent and special talent needs, renting and purchasing equipment, transportation, tracking expenses, release forms and other production support duties as needed.
4. Create, maintain, and distribute call sheets, maps, production reports, crew and contact lists, credits lists, music cue sheets, license agreements, contracts, shot logs, purchase orders, check requests, expense reports, and all other required project paperwork as needed.
5. Perform general office duties; label making, copying, faxing, filing, shipping and receiving, coordinating meetings, etc
6. Coordinate all requests and distribution of project elements; field tapes, video masters, storyboards, still images, artwork, audio elements, etc.
7. Track and report element movements to ensure full compliance with security requirements.
8. Be consistent with company practices; use data management procedures to ensure all logistics consumers can access accurate and timely information on element status, location and history.
9. Assist Producers with all aspects of post-production as needed; coordinate internal cut review, update and distribute post-production schedules, identify and report delays, coordinate offline/final deliveries to client.
10. Assist in entry of work orders in Xytech and data entry into the PMS, project tracking software.
11. Assist in identifying and reporting overages, tracking freelance invoices and outside vendor costs and assist in budgeting as needed.
12. Coordinate the wrap of all projects; deliver all final required project documents to client, including final scripts, releases, logs, music cue sheets, etc., coordinate the return of original and final elements to client.
13. Establish and maintain all VAM department files, maintain all current company forms and client required project forms, and maintain and distribute all current project delivery requirements.
14. Conduct, organize, and distribute project research as needed.


SECONDARY FUNCTIONS (possible accommodations may be considered for these functions)
INCLUDE BUT ARE NOT LIMITED TO:

1. Research of industry trends, technology etc.
2. Miscellaneous administration and project management assistance.
3. Work continually towards self-development to stay current on customer service, organizational and procedures & practices.
4. Participate in training programs that ensure necessary cross-training and development of career path within the company.
5. Perform other related duties as assigned.


PERFORMANCE MEASUREMENTS

1. Strong ability to interact in a clear and logical manner. Fosters open communication;
thoroughly qualified at expressing ideas and instructions.
2. Strong capability and familiarity/relationships within the client and vendor market;
very strong knowledge of industry.
3. Very strong ability of ensuring clear priorities are identified and department goals are met.
4. Capability to read, understand financial plans and budgets.
5. Very strong ability to understand or operate technical systems as required.


QUALIFICATIONS
EDUCATION/CERTIFICATION: Bachelor?s degree or equivalent preferred. Certifications a plus.
REQUIRED KNOWLEDGE: Industry experience including but not limited to project management, process improvement, asset management and/or production scheduling; Organizational and time-management skills, including ability to estimate completion times for project milestones and other assigned tasks.
REQUIRED EXPERIENCE: A minimum of 3-5 years of industry and production coordination experience. On set production experience and experience managing multiple priorities in a creative environment. Experience building strong collaborative relationships with clients to become a valued resource a plus.
SKILLS/ABILITIES: Excellent interpersonal and communication skills, both verbal and written. Strong PC skills, including experience using MS Project, MS Office, MS Outlook, and MS and Internet Explorer, or equivalent. Strong team player. Has commitment to company values. Ability to handle multiple projects and responsibilities under pressure is essential; adapts well to frequent change, delays or unexpected events.

WORKING CONDITIONS
No substantial exposure to adverse environmental conditions. Primary environment: ambient room temperatures, lighting and traditional office equipment as found in a typical office environment. Evening and/or weekend hours may be required. Some travel may be required.
EQUIPMENT USED: General office machines such as typewriters, personal computers, printers, copiers, fax machines, calculators, telephones, etc; Telephone headset may be used.

Location 

Santa Monica, CA

Minimum Experience (yrs): 

3

Required Education: 

Not Specified

 



 




 

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