Options Coordinator

POSITION TITLE: Options Coordinator

LOCATION:  Central Valley

REPORTS TO:  Director of Purchasing

 

 

PRIMARY DUTIES AND RESPONSIBILITIES:FUNCTIONAL RESPONSIBILITYA.  Option Responsibilities

1) Responsible for preparation and maintenance of detailed ?Option Binder(s)? for each project.  Requires close teamwork with Purchasing Agent and subcontractors to ensure that costs and descriptions are accurate.  Each binder should contain detailed photos, information, and product literature to assist Sales in explaining each homeowner option.

2) Finalize sales prices for homeowner options with the VP of Sales, VP of Operations and Division President.

3) Presents information contained in ?Option Binder? in a meeting with Purchasing, Sales, and Superintendent prior to sales opening.

4) Attends Model Walks to verify standard and upgrade options are installed and labeled accurately.

5) Input options and their costs into the JD Edwards system.

6) Generate, copy, and mail ?Exhibit C? contract documentation to subcontractors for their use in billing homeowner options.

7) Produce, copy, and FAX applicable ?Option Purchase Order? notices to subcontractors to authorize optional invoices.

8) Obtain pricing/costs from new and/or changed subcontractors.  Adjust ?Exhibit C? contract documentation accordingly to ensure accurate cost information is input into JDE.

9) Update Option Binder(s) information as changes occur (e.g., costs, colors, descriptions of options, etc.) and distribute to Sales Office, Construction and Office Binders to ensure that all information is current and accurate.

10)  Coordinate all approved ?Requests for Pricing? with Project Superintendent, salesperson, subcontractor(s), and Purchasing Agent.  Upon acceptance, issue purchase orders as necessary to authorize optional invoices.

11)  Issue miscellaneous purchase orders as necessary related to unusual option occurrences.

12)  Work with Accounting to control costs and maintain profitability by verifying that subcontractor invoices are consistent with optional prices quoted by subcontractors.

13)  Process all option cancellations, and notify applicable subcontractors and Project Superintendents.

14)  Coordinate appliances required for each phase with Project Superintendent, and issue purchase orders accordingly to suppliers. 

15)  Prepare Lot Reconciliation Report for the Accounting Department.

16)  Maintain ?Master Option Code List? and add new option codes as necessary.

17)  Coordinate all methods, procedures, details, and general option information with others in purchasing to ensure that all projects maintain desired consistency throughout division.

18)  Review JDE reports to determine the frequency of option selections and make recommendations as to whether they should be continued, changed, or deleted.

19)  Involved in researching new options, materials, or patterns which can be used to refresh the existing option selections.

20)  Strive to simplify and streamline the homeowner option program to meet the division?s overall philosophy.

B.  General

1) Receive telephone calls and conduct business as needed in a courteous and professional manner.

2) Prepare requests for changes to vendor contact information.

3) Prepare file folders for Exhibit C documents and supporting back-up information, as well as the Office and Construction Lot Files .

4) Prepare old files for long-term storage (box and send out as needed).

5) Typing, filing, and correspondence as needed.

6) Due to the nature of the position, there will need to be flexibility with regards to time, allowing for some overtime work required to meet deadlines for sales releases.

 WORKING RELATIONSHIP

Options Coordinator reports directly to the Director of Purchasing.  Coordination of options processing among Division President, VP of Operations, VP of Sales/Marketing, Sales personnel, Project Superintendent, and Director of Purchasing.

 

EDUCATION AND EXPERIENCE REQUIREMENTS:

 

? High School Diploma

? Construction background

? Proficiency within Microsoft applications including Word, Excel, and Outlook

? Ability to learn and become proficient in J.D. Edwards accounting system

? Minimum 65 wpm

? 10 key by touch

? Understand the escrow process

? Excellent grammar, spelling, and proof reading skills

? Basic math skills

? Effective verbal and written communication skills

? Ability to read and interpret plans on a basic level

 

PROFESSIONAL QUALITIES AND STRENGTHS:

 

v  Punctual, self-starter

v  Positive committed attitude

v  Outgoing, professional attitude and demeanor with ability to establish and maintain effective relationships

v  Detail oriented with ability to organize and prioritize workload

v  Understand and follow both written and verbal directives

v  Ability to multi-task in a fast-paced environment

v  Excellent verbal and written communication skills

v  Self-starter with ability to follow through and meet deadlines



Candidates will have a strong job history in the homebuilding industry and excellent references. Please send your resume via the link below or visit our website if this position or location does not meet you career ambitions. We also have exciting career opportunities in Arizona, California, Colorado, Illinois, New Mexico, Utah, and Nevada. Please visit our website for more information.

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