Executive Director, MassBioEd Foundation

Job Title:

Executive Director, MassBioEd Foundation, Inc.

Reports to:

Board of Directors, with dotted line to COO, MBC

Job Purpose

The Executive Director is responsible for the successful leadership and management of the organization according to the strategic direction set by the Board of Directors.

Primary Duties and Responsibilities

The Executive Director is responsible for the successful execution of the following:

Leadership

? Participate with the Board of Directors in developing a vision and strategic plan to guide the organization;



? Identify, assess, and inform the Board of Directors of internal and external issues that affect the organization;



? Act as a professional advisor to the Board of Directors on all aspects of the organization?s activities;



? Foster effective teamwork between the Board and Executive Director and between the Executive Director and staff;



? Act as the primary spokesperson for the organization and identify appropriate additional spokesperson(s);



? Conduct official correspondence on behalf of the Board as appropriate and jointly with the Board when appropriate;



? Represent the organization at community events and activities to enhance the organization?s community profile.



Operational Planning and Management

? Develop an operational plan which incorporates goals and objectives that work towards the strategic direction of the organization;



? Ensure that the operation of the organization meets the expectations of its clients, Board and funders;



? Oversee the efficient and effective day-to-day operation of the organization;



? Draft policies for the approval of the Board and prepare procedures to implement the organizational policies. Review existing policies on an annual basis and recommend changes to the Board as appropriate;



? Ensure that financial, personnel, client, donor and volunteer files are securely stored and that privacy/confidentiality is maintained;



? Provide support to the Board by preparing meeting agenda and supporting materials.



Program Planning and Management

? Oversee the planning, implementation and evaluation of the organization?s programs and services;



? Ensure that the programs and services offered by the organization contribute to the organization?s mission and reflect the priorities of the Board;



? Monitor the day-to-day delivery of the programs and services of the organization to maintain or improve quality;

? Oversee the planning, implementation, execution and evaluation of special projects.



Financial Planning and Management

? Work with staff and the Board Finance Committee to prepare a comprehensive budget;



? Work with the Board to secure adequate funding for the operation of the organization;



? Research funding sources, oversee the development of fundraising plans and write funding proposals to increase the funds of the organization;



? Participate in fundraising activities as appropriate;



? Approve expenditures within the authority delegated by the Board;



? Ensure that sound bookkeeping and accounting procedures are followed;



? Administer the funds of the organization according to the approved budget and monitor the monthly cash flow of the organization;



? Provide the Board with comprehensive, regular reports on the revenues and expenditures of the organization;



? Ensure that the organization complies with all legislation covering taxation and withholding payments.



Human Resources Planning and Management

? Determine staffing requirements for organizational management and program delivery;



? Oversee the implementation of the human resources policies, procedures and practices including the development of job descriptions for all staff;



? Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations;



? Recruit, interview and select staff that have qualified technical and personal abilities to help further the organization?s mission;



? Ensure that all staff receives an orientation to the organization and that appropriate training is provided;



? Implement a performance management process for all staff which includes monitoring the performance of staff on an on-going basis and conducting an annual performance review;



? Coach and mentor staff as appropriate to improve performance;



? Discipline staff when necessary using appropriate techniques; release staff when necessary using appropriate and legally defensible procedures.



Community Relations

? Communicate with stakeholders to keep them informed of the work of the organization and to identify changes in the community served by the organization;



? Establish good working relationships and collaborative arrangements with community groups, funders, politicians, and other organizations to help achieve the goals of the organization.



Risk Management

? Identify and evaluate the risks to the organization?s people (clients, staff, management, volunteers), property, finances, goodwill, and image, and implement measures to control risks;



? Ensure that the Board of Directors and the organization carries appropriate and adequate insurance coverage;



? Ensure that the Board and staff understand the terms, conditions and limitations of the insurance coverage.

Qualifications

The following qualifications are the minimum requirements for this position.

Education

? Minimum Bachelor?s Degree. Advanced degree in Education, Business, Public Relations or Finance, with strong background in finance, especially preferred.



Experience

? 5 or more years of progressive management and budgetary experience. Additional experience working within a non-profit environment and with biotechnology industry strongly preferred.



Knowledge, Skills and Abilities

? Proficiency in budgeting and financial management



? Knowledge of leadership and management principles as they relate to non-profit organizations



? Knowledge of current community challenges and opportunities as they relate to the mission of MBE, particularly in the area of Massachusetts science education, specifically in STEM disciplines, and the life sciences.



? Knowledge of human resources management



? Knowledge of project management



? Proficiency in the use of computers for word processing, financial management, email, internet, etc.



Attributes

? An appreciation, understanding and intellectual curiosity for MBE?s mission and the ability to communicate it effectively.



? Substantial, direct board development and governance experience to support the growth of MBE?s board and the soundness of the MBE organization.



General attributes:

? Adaptability: Demonstrate a willingness to be flexible, versatile and/or tolerant in a changing and dynamic work environment while maintaining effectiveness and efficiency.



? Behave Ethically: Understand ethical behaviour and business practices, and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of MBE;



? Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of MBE;



? Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques;



? Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities;



? Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations with the organizational parameters;



? Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness;



? Lead: Positively influence others to achieve results that are in the best interest of the organization;



? Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of MBE;



? Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities;



? Plan: Determine strategies to move the organization forward, set goals, create and implement action plans and evaluate the process and results;



? Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem;

? Think Strategically: Assess options and actions based on trends and conditions in the environment and the vision and values of MBE.



Working Conditions

? Majority of work will take place in an office environment, but the mission of MBE may require working in non-standard workplaces;



? Standard work week, 40 hours/week, but additionally will work evening, weekends, and overtime hours to accommodate activities such as Board meetings and representing the organization at public events.



Direct Reports

The following positions report directly to the Executive Director:

? BioTeach Program Manager



? Biotechnology Professional Development Program Coordinator



? Staff Assistant



Salary and Benefits

Competitive salary and benefits are commensurate with experience.

Please send resume, letter of interest and salary requirements, in confidence, via email to eustacia.reidy@massbio.org .