medical secretary and transcriptionist

Job Purpose:

Provides a record of patient care by transcribing and interpreting physicians' dictation into medical-legal documents.



Duties:

* Prepares work to be accomplished by gathering and sorting transcription tapes and written instructions.



* Determines format and content by following written or dictated instructions.



* Establishes document format by entering commands for spacing, margins, type size, style and color, and other parameters.



* Helps physicians use dictation equipment by demonstrating dictation techniques and procedures.



* Prepares documents by using transcription equipment; applying knowledge of medical terminology, anatomy, and physiology; employing listening skills to decipher various accents, dialects, and dictation styles; operating a word processor to input data.



* Corrects spelling and medical terminology errors by using dictionary and medical reference books.



* Edits documents by recognizing, interpreting, and evaluating repetitions, discrepancies, and inaccuracies in dictation; editing, revising, and clarifying without altering meaning and style.



* Complies with medical-legal policies, procedures, and priorities by perceiving medical documents as legal evidence, such as amendments of recordings; seeking clarification; recognizing and reporting problems, errors, and discrepancies to management.



* Stores completed documents by entering documents in data base.



* Prints documents by loading paper in printer; changing printing mechanisms; generating print commands.



* Distributes documents by routing to physicians for editing and approvals.



* Keeps equipment operational by following manufacturer's instructions and established procedures.



* Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.



* Maintains patient confidence and protects operations by keeping information confidential.



* Contributes to team effort by accomplishing related results as needed.



Skills/Qualifications:

Data Entry Skills, Analyzing Information, Listening, Written Communication, Administrative Writing Skills, Documentation Skills, Reporting Skills, Word Processing, Internal Communications, Communication Processes, Supply Management