Benefits/Human Resources Assistant

Position Summary: Coordination of all company benefits such as Health, Life, Dental, Disability, Cancer, 401K, COBRA, Worker’s Compensation, Unemployment. In addition, assist in various duties for V.P. of Human Resource and to keep all information confidential, etc.


Primary Responsibilities and Essential Functions:

1. For Administrating Company Benefits
a. Proficient in Excel, Word Perfect, spreadsheet, etc.
b. Writing, typing letters, & filing.
c. Notifying and processing employees enrolling in benefits.
d. Administration of benefits with various insurance carriers.
e. Responsible for timely payment of all benefit premiums and making and accounting allocations.
f. Processing 401K weekly contributions.
g. Properly notifying and updating the payroll department with new payroll deductions.
h. Assist in planning open enrollment meetings and notification to all locations throughout the U.S.A.
i. Contacting Managers with any discrepancies of enrollee’s paperwork.
j. COBRA administration.
k. Researching potential new insurance companies for better insurance plans.
l. Researching potential new H.R. compliance programs.
m. Follow-up on all of the above.

2. Miscellaneous
a. Workers’ Compensation
1.) Update, create emergency cards and send to locations for emergencies.
2.) Creating and updating Material Safety Data Books
3.) Gather all information of injury, witness statements, and management observations.
4.) Submitting information to H.R. for review before submitting to workers’ comp. carrier.
5.) Gathering information from various States regarding Workers’ Compensation.
6.) Follow-up on all of the above

b. Unemployment Compensation
1.) Retrieving employment files to review for potential protest of claim.
2.) Responding to claim with review from H.R.

c. Keeping Government poster requirements updated in locations.

d. Sexual Harassment Training Tools and Training dates.



3. Other requirements
a. Misc. typing and filing
b. Gathering misc. information from locations, etc.
c. Creating specified reports in Excel
d. Performing other duties as assigned or necessary.
e. Investigating Employee Theft
f. Keep all information confidential
g. Arriving to work on time


Environmental Demands: Work is performed in office environment. Indoor office in temperature-controlled environment. Occasional errands in the outside environment.


Physical Requirements: This job requires sitting for long periods of time, reaching, bending, stooping, twisting, kneeling, manual dexterity; hearing and speaking understandably, and good vision.


Mental Requirements: This job requires a positive enthusiastic approach, good judgment and common sense,
ability to work under stress, ability to work with people from diverse backgrounds and cultures, able to accept constructive criticism, ability to prioritize, be accurate without supervision, reading, performing math functions, hearing and speaking understandably, reading comprehension. It also requires the ability to cooperate and work as a team with co-workers.


Equipment/Machinery Used: The nature of this work requires the use of a computer; monitor, computer keyboard, printers, shredder, fax machine, calculator, telephone, copy machine.


Qualifications:
Education: high school diploma or equivalent. Some college courses a plus.
Experience: experience in benefits such as Health, Life, Dental, Disability, 401K, Workers’ compensation, personnel or human resources, word, excel, typing and calculator usage, etc.
Certification/Licensure: none
Special skills: excellent oral and written communication skills; conflict resolution skills; willing to learn; money-handling skills; able to provide own transportation to fulfill requirements of the job; able to work weekends if necessary, honesty and integrity, confidentiality, ability to work as a team with co-workers.
Ability to resolve problems with tact and diplomacy.
Other requirements: Able to work occasional after office hours if needed