Contract Coordinator

  Marriott International, Inc., named by Fortune Magazine as one of the "100 Best companies to Work for in America", has an immediate opportunity for a Contract Coordinator at its Corporate Headquarters in Bethesda, MD. 

 

THE POSITION

 

a)  Business Context

Marriott?s Human Resources vision is to be a ?driving force in Marriott?s quest to be the number one lodging company in the world.?  In order to accomplish this, Marriott HR is partnering with Hewitt Associates LLC to expand our HR capability to support our culture and people.  A governance organization is critical to ensure the benefits of the partnership are realized.

 

b)  job summary

The Contract Coordinator will report directly to the Director, Contract Management and will be an integral member of the HR Talent Services and Systems.  This position is responsible for assisting in contract management for Marriott Human Resources (including the current HR Transformation).  For HR Transformation, this position is responsible for assisting the Director, Contract Management in leading and managing compliance with the existing and future corporate level agreements between Marriott International and Hewitt by coordinating with the HR Talent Services and Systems Organization and operational groups to ensure appropriate execution of our contractual requirements.  For the broader Marriott Human Resources function, this position is responsible for aiding in the management of all contract changes, including maintaining all agreement related documentation, procedures, policies, communications, and reference materials.

 

c)  Duties, responsibilities, expected contributions

Responsibilities include:

 

?  Help organize a centralized Human Resources contracts department.  Assist in developing policies and processes for obtaining services from the Director, Contract Management, and ensure compliance therewith.  Establish and maintain a comprehensive electronic and non-electronic contracts library for all Human Resources contracts.

?  Organize, log and track contract review/interpretation requests and update requestor on progress.

?  Act as day-to-day administrative point of contact for all contract related inquiries.

?  Perform first review of contracts, amendments, change orders and other legal documents.

?  Assist in the negotiation of contracts with vendors.  Serve as a liaison between requestor and vendor. 

?  Prepare draft correspondence and documents for specific transactions using standard forms for attorney review; proofread final transaction documents; facilitate full execution of documents and ensure executed originals are returned and filed appropriately.

?  Help ensure that Marriott performs timely on contract obligations (audits, reviews, deliverable acceptance, etc.).

?  Assist in issue resolution and engage and coordinate with appropriate departments as needed.  Participate in Issue Management meetings.

?  Provide ongoing support as issues relating to outsourcing contract terms and procedures aimed at compliance arise.

?  Assist in resolving scope-related contract questions.

?  Serve as a point of contact or liaison between Marriott and Hewitt on contractual questions that arise.

?  Maintain and support the contract change control procedure and log as designated in the Marriott-Hewitt Outsourcing Agreement.  Process change orders.  Ensure timeliness of change order execution.

?  Assist in the management and maintenance of  third party supplier contracts and licenses.

?  Communicate expectations and standards with third party vendors.

?  Perform other duties and special projects as requested.

 

D)  LEADERSHIP CAREER FRAMEWORK CATEGORY

 

X  Individual Contributor

c Manager of Individual Contributors

c Manager of Managers

c Business Manager/Functional Manager

 

THE CANDIDATE

 

A)  experience

 

?  Four-year college degree or equivalent qualifying work experience with an excellent employment record;

?  Minimum of three (3) years demonstrated experience in contract coordination or administration;

?  Working knowledge and understanding of contract terminology;

?  Proven experience independently planning and managing multiple projects successfully. 

 

?  Familiarity with Marriott businesses, culture, and management structure;

 

?  Background in human resources a plus; and

?  Certificate from an ABA‑approved paralegal program helpful but not required.

 

B)  SKILLS

 

?  Self-starter, able to hit the ground running;

?  Demonstrated ability to work independently with minimal supervision;

?  Superior attention to detail;

?  Ability to successfully handle multiple tasks/projects simultaneously within stated deadlines;

?  Strong analytical skills and problem solving abilities;

?  Excellent organizational skills;

?  Ability to present ideas and information in a concise, organized way;

?  Proficiency in Microsoft Word, Outlook, Excel and PowerPoint;

?  Exceptional oral and written communication skills to create an atmosphere in which information flows smoothly through the organization in a timely manner;

?  Strong mediation skills to facilitate a constructive approach to dealing with conflict;

?  Strong quantitative and qualitative analysis skills, and ability to take large volumes of complex information and present it in a clear and concise manner;

?  Excellent interpersonal skills, and ability to work effectively in a collaborative work environment with individuals at all levels of the organization;

?  Ability to work in a matrix organization, partnering with resources to achieve results through others; and

?  Ability to enhance personal, professional and business growth through new knowledge and experiences, and push the organization to learn from other industries? standards and practices.

 

? ATTRIBUTES

 

?  Comfortable adapting to changing work priorities upon short notice and under pressure;

?  Comfortable working on several projects concurrently;

?  Sound judgment and use of discretion;

?  Self-starter with high energy, stamina, and results orientation;

?  Customer service orientation;

?  Diligence, dependability, and strong work ethic;

?  Detail oriented and analytical;

?  Creative problem solver who engages in resolving issues;

?  Comfortable with complexity, ambiguity, and change

?  Good negotiator;

?  Relationship builder and networker;

?  Collaborative team player;

?  Innovative thinker and agile learner who readily applies past learnings in new situations to generate solutions and/or create something new;

?  Organizational learner with acute self awareness;

?  Flexibility for occasional overtime; and

?  Flexibility for occasional travel.

 

Marriott offers competitive salaries and excellent benefits. For immediate consideration, please go to Marriott?s resume posting site at