Department Assistant, Human Resources

TITLE:  DEPARTMENT ASSISTANT, HUMAN RESOURCES

 

  Position Summary:

This position is responsible for supporting the employee relations and recruiting functions for related client groups.  Responsibilities include but are not limited to; responding to employee inquiries, project assignments, recruiting related projects, and providing administrative support to the ER & Staffing Mgrs.

 Major Employee Relations Responsibilities:

? Assist with response and follow up to employee inquiries regarding company policies/procedures

? Assist with processing of terminations, transfers and promotions including completion of paperwork and notification to applicable departments

? Review, audit, update, copy and reconcile Org Charts

? Maintain, distribute and establish new accounts for  corporate discounts/employee perks

? Oversee bulletin board notifications and distribution

? Assisting with employee relations events including, Employee Appreciation Day, Take Our Children to Work Day, and Holiday Gift Distribution

 

Major Staffing Responsibilities:

? Assist with all aspects of staffing for the Associate and Intern Programs.  This includes sourcing, screening,

interviewing, maintaining spreadsheets, conducting background checks, attending career fairs and handling internal/external inquiries.

? Produce written documentation for the assigned Recruiting Manager.  This will include candidate acknowledgment  

  letters, no interest letters, referrals, unsolicited resumes, project employee extensions, offer letters and packages.

? Manage all administrative work for on-boarding of new Full time and Project Employees; background checks,

  HR Net, Status Forms, File Maintenance and updating logs. 

? Assist Recruiting Manager with processing New Hire Paperwork.  This will include meeting with applicants and

filling out all appropriate paperwork and communicating orientation information.

? Provide administrative/clerical support as needed.  This will include, but not limited to, processing Fed Ex

  packages, providing copies, supply maintenance.

? Work with HRIS to ensure integrity of data and timely completion of payroll interface. 

? Responsible for temp requests and background checks for client groups.  This will include processing of invoices.

? Manage relationship with Background Check vendor.

? Execute all paperwork for NBAE project employees. Maintain accurate records on their employment status.

 

General HR Responsibilities:

? Liaison with other employee support functions such as Benefits, HRIS and Payroll

? Assist with ongoing and special projects.

? Maintain attendance tracking, Telephone list, & ?Human Resources? email distribution for HR Dept.

? Own and maintain HR Calendar

 

Required Skills/Knowledge:

? Strong interest and desire to learn Human Resources policies and procedures

? Excellent oral and written communication skills

? Organized, strong attention to detail and must possess a strong sense of urgency

? Ability to prioritize, multi-task and meet deadlines in a fast paced environment

? Excellent Client Service

? Computer proficiency in Microsoft applications (Word, Excel) and Internet research; knowledge of PeopleSoft and Lotus Notes preferred

? Exemplary client service and interpersonal skills



 

Experience / Educational Background Required:

? 1-2 years experience in a support role

? College degree with foundation in Human Resources or Psychology preferred



 

To apply for this postiion, please visit our website at http://www.nba.com/help/jobs.html enter "758" in keyword in job posting  search box.