HR Department Assistant

Position Summary:

This position is responsible for supporting the employee relations and recruiting functions for related client groups.  Responsibilities include, but are not limited to; responding to employee inquiries, project assignments, recruiting related projects, and providing administrative support to the Employee Relations Manager and Recruiting Manager.

 Major Employee Relations Responsibilities:

? Assist with response and follow-up to employee inquiries regarding company policies/procedures

? Review, audit, update, copy and reconcile Org Charts

? Process terminations, transfers and promotions including completion of paperwork and notification to applicable departments

? Assist with documentation of ER issues and monthly ER Reporting

? Maintain new accounts for corporate discounts/employee perks

? Research, coordinate and communicate Employee Programs, and assist in the coordination of other employee programs including Parent Seminars, Wellness Seminars, Backup Child Care program, Regulatory postings

? Handle adhoc project requests

? Processing of paperwork and  keeping Employee Relations Manager aware of headcount changes.

 

 

Major Staffing Responsibilities:

? Produce written documentation for the assigned Recruiting Manager.  This will include candidate acknowledgment letters, no interest letters, referrals, unsolicited resumes, project employee extensions, offer letters and packages.

? Manage all administrative work for on-boarding of new Full time, Part time, and Project Employees; background checks, HR Net, Status Forms, File Maintenance and updating logs. 

? Assist Recruiting Manager with processing New Hire Paperwork.  This will include meeting with applicants and filling out all appropriate paperwork and communicating orientation information.

? Provide administrative/clerical support as needed.  This will include, but not limited to, processing Fed Ex packages, providing copies, and supply maintenance.

? Work with HRIS to ensure integrity of data and timely completion of payroll interface. 

? Responsible for temp requests and background checks for client groups.  This will include processing
  of invoices.

? Get involved in projects that assigned Recruiting Manager is working on.

? Work with Recruiting Manager to staff entry level and project employee positions.

 

General HR Responsibilities:

? Liaison with other employee support functions such as Benefits, HRIS and Payroll

? Assist with ongoing and special projects

 

Required Skills/Knowledge:

? Excellent written and oral communication skills

? Organized, strong attention to detail and must possess a strong sense of urgency

? Ability to prioritize, multi-task and meet deadlines in a fast paced environment

? Excellent client service

? Computer literate in Microsoft applications (Word, Excel), and Internet research

? Computer literate in Peoplesoft and Lotus Notes preferred

? Knowledge of an experience in using Applicant Tracking Systems

? Exemplary client service and interpersonal skills

? Strong interest and desire to learn Human Resources policies and procedures

? Team player

 

Experience Needed:

? 1-3 years experience in an HR support role

Educational Background Required:

? College degree with foundation in Human Resources, Psychology or Communications preferred