Office Services Litigation Manager

NEW YORK OFFICE OF TOP US LAW FIRM ANNOUNCES OPENING FOR

OFFICE LITIGATION SERVICES MANAGER

 

REPORTS TO: Firm-wide Litigation Services Manager

 POSITION SUMMARY:

The Office Litigation Services Manager is responsible for leading an office-based team of professionals in providing support to the firm's controversy practices (i.e., Litigation, Antitrust, Securities) and for contributing to the management of the firm-wide Litigation Services function. At the office level, this includes hiring, coaching, evaluating, and otherwise performing traditional personnel management functions. It also includes participating in annual budget preparations and in providing reports and presentations to management and other stakeholders as demands require.

The Office Litigation Services Manager is responsible for advising the firm, its attorneys and its clients on preferred methods of organizing and automating litigation - and to do so in a manner that serves as an example to other members of the Litigation Services organization. (S)He is responsible for identifying and assisting in the implementation of technologies that advance the cause of clients in specific matters and the firm and/or its practice groups in broader group-wide initiatives. The Office Litigation Services Manager acts in a consulting capacity and operates as a time-keeper. (S)He is expected to engage early in the life of matters, assess data and information needs, identify the most cost-effective process and technology solutions, assist in the acquisition and implementation of key technologies, and then effectively manage the delivery and successful use of those solutions.

The Office Litigation Services Manager advises on a wide variety of systems and technologies including, but not limited to, evidence management (e.g., documents / files / transcripts / images), electronic discovery (identification, harvesting, conversion and management), docketing, matter management at micro and macro levels, specialized databases and trial presentations. The person may also assist with practice and expert systems, intranets, extranets, and knowledge management and eBusiness initiatives.

QUALIFICATIONS:

The Office Litigation Services Manager must have experience leading teams and serving in a consulting capacity. (S)He must exhibit mastery and/or high familiarity with the litigation process, law firms, and litigation specific software tools such CaseMap, Introspect, Concordance, Summation, and image capture and viewing systems (e.g., DocuLex, IPro). High familiarity with relational databases such as Microsoft Access, their design and use is required. This person must possess the ability to conceptualize and communicate to non-technical audiences the lifecycle of litigation information and data, determine the feasibility of automating matters, and implement recommended solutions. The Office Litigation Services Manager must understand various data storage methodologies; effective methods for harvesting information from those sources using evidentially defensible methods; strategies for converting harvested data to reviewable form; various review methodologies and systems, including vendor-hosted ASP solutions; and methods of effective electronic production. This person is also expected to assist users in determining specific application requirements, manage the implementation of these requirements and, when necessary, learn new technologies that meet these requirements. This person must be able to handle high stress situations and deal successfully with conflict.

The Office Litigation Services Manager must possess strong presentation and communication skills (written and verbal) in order to interact effectively with firm attorneys and their clients. (S)He must be experienced in the process of automating legal processes and must be able to communicate technical concepts to non-technical personnel in a clear manner.

This person must possess strong project management skills, a strong work ethic, and the ability to manage multiple assignments. (S)He must be able to handle high stress situations and deal successfully with conflict. (S)He must be well organized, attentive to detail, and willing to take ownership of client requests and his/her team's success. (S)He must have a strong client-service orientation.

 

ESSENTIAL JOB FUNCTIONS:  "Essential Functions" are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

1. Develop and lead an office-based team of professionals in supporting the firm's controversy practices.

2. Represent the Litigation Services Group before office personnel, serving as the primary liaison on behalf of the Group to attorneys and support staff.

3. Assist in preparing annual budgets and manage to those budgets.

4. Assist firm in establishing standardized practices for managing cases, especially complex document-intensive matters.

5. Assist in reviewing, evaluating, and developing procedures and protocols for document review, production, and preservation.

6. Work with clients to develop discovery and document production plans.

7. Operate as a senior project manager, when necessary, to advise firm personnel in the appropriate use of technology in order to meet litigation objectives in specific matters.

8. Assist in preparing manuals and instructions for training personnel in litigation tools and processes.

9. Form recommendations for addressing automation needs of controversy practices, survey market for new tools meeting those needs, assist in the implementation of new technologies, and train personnel on use of core legal technologies (e.g., document review databases).

10. Assist in developing and maintaining the preferred vendor network.

11. Work with members of the Information Technology department to resolve technical problems that arise and to establish sound business practices.

 

APPLY: 

QUALIFIED CANDIDATES (ONLY) PLEASE SUBMIT COVER LETTER, CV AND SALARY HISTORY TO CHAIRES@DIVERSITY-SERVICES.COM