Probation Supervisor

GENERAL STATEMENT OF DUTIES:

Provides supervision to a probation unit which includes establishing operating procedures and assisting in administering a probation program.

 

DISTINGUISHING FACTORS

Probation Supervisor is distinguished from line officer classifications due to formalized supervisory responsibilities.  This position may act as the Chief Probation Officer in the Chief Probation Officers absence.

 

Probation Supervisor is responsible for the supervision of 8-12 authorized full-time equivalent and or full-time equivalent contract employees in a probation unit.  The average department ratio shall be 8 FTE to one supervisor.

 

*A Probation Supervisor will spend approximately 80% or more working time on department administration.  "Exempt" status in this position is sustained if 80% or more work time is spent on non line work activities.

 

ESSENTIAL FUNCTIONS OF THE POSITION Monitors caseload progress and performs case audits or reviews of subordinate caseloads.Acts as a resource for line staff and guides subordinates in troubleshooting the most difficult problems.Assists in the development and implementation of policies and procedures for the Probation Department.  Reviews and approves timesheets, ensuring compliance with the fair labor standards act.Coordinates the activities of the department and maintains effective working relationships with the State Court Administrator's Office, other units, law enforcement agencies, public and private social service agencies, and community resources.Establishes expectations and provides employee performance feedback on an on-going and annual basis.  Assists subordinates in establishing performance and professional goals.  Evaluates subordinates' goal achievement through conferences, informal meetings, and annual performance appraisal.  Provides orientation and on-going training, mentoring, leadership and coaching.

Assigns duties and responsibilities:Some positions may participate in the recruitment, selection, motivation or discipline of employees.  Some positions may review, approve, and make recommendations on subordinates' work.Attends meetings and training as required.Performs other duties as assigned.

 

SUPERVISORY RESPONSIBILITIES

Has supervisory accountability for other employees.  Plans, directs and coordinates activities for a unit or units.  Duties may include scheduling and assigning of work, training in all facets of work, quality control, and decisions impacting the pay, status and tenure of others.

 

GUIDANCE AND DECISION MAKING

Responsibility for tactical decisions and final results, aimed at meeting the strategic objectives which are established at a higher level of the organization.  Decisions frequently impact an entire organizational unit or major activity.  Position often encounters unique situations that produce job and organizational uncertainties.  Decisions are made in establishing processes to be performed, and planning/allocating human and budgetary resources. 

 

COMMUNICATION

Job requires persuading others to take action, arbitrating issues, resolving differences, and negotiating resolution of issues.  Contacts generally require closure of issues, are generally complex in nature, and require clear understanding and articulation of facts, alternatives, and implications.

 

ENVIRONMENTAL RISK

Contact involves occasional exposure to physical injury, illness or hazards as a continuous part of the position.  May occasionally have exposure to unsafe working conditions, people, or elements, and may have to take precautions when performing tasks.

 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each of the above essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION and EXPERIENCE

Bachelor's degree (B. A.) from four-year college or university with major course work preferably in Criminal Justice, Sociology, Psychology, Social Work or related field and three years of criminal justice experience.  In addition to the experience and education, the applicant must have successfully completed one of the following:

?  The Colorado Judicial Department Management track, or

 

?  The Colorado Judicial Department Leadership Institute level 1 and 2 prior to July 1, 2004, or

 

?  The Probation "Super Series" Training or

 

?  The State Supervisory Certificate Program prior to December 31st, 2005 or

 

?  Supervised five or more paid employees in a criminal justice environment for one year in addition to the three years of criminal justice experience and bachelors degree as described above.  Supervision of staff must have included completing performance appraisals, and reviewing and approving timesheets and leave. 

 

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to use hands and fingers and reach with hands and arms. The employee is occasionally required to stand and reach with hands and arms.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.

 

WORK ENVIRONMENT

The noise level in the work environment is usually quiet.  This position is subject to varying and unpredictable situations; may handle emergency or crisis situations; is subject to many interruptions; may handle multiple calls and inquiries simultaneously; and may occasionally handle absentee replacement on short notice.

 

HOW TO APPLY

A Colorado Judicial Branch job application must be submitted in order to be considered for this position.  Any correspondence that DOES NOT include a completed job application will not be accepted and no return correspondence will be given.  The Colorado Judicial Branch job application is available at http://www.courts.state.co.us/chs/hr/employment/jobann/jobannpage.htm

 

Applications must be RECEIVED by July 19, 2006 to:

Carrol Warner

Chief Probation Officer

1200 N. Grand Avenue, Bin B

Montrose, Colorado 81401

 

In addition to submitting a Colorado Judicial Branch Employment Application, applicants should submit a written document, no more than two pages long, answering the following question:

~ If selected as the Probation Supervisor for the 7th Judicial District, what would your goals and objectives be within the first year after your hire date?  Outline your strategy for assessing goals, objectives and needs during this period. ~