Senior Analyst, Records Management

OBJECTIVE: 

The Senior Analyst, Records Management contributes to and facilitates the design, implementation, and continuous improvement of the corporate records management program at Takeda Pharmaceuticals North America Inc. Under the general supervision of the Corporate Records Manager, the Senior Analyst is responsible for assisting in the planning and implementation of paper and electronic record systems and archiving programs for electronic and paper information. The Senior Analyst will work with business units to maintain and revise their retention schedules, and identify ongoing records management requirements.  The Senior Analyst will support the Records Manager to control and direct corporate record keeping systems, organization, records retention scheduling processes and will foster the growth and success of the corporate records management mission by supporting the installation of new processes, deliverables and solutions to effectively manage paper and electronic records.

 

ACCOUNTABILITIES:  Assists the Records Management and key stakeholder teams to identify business and system requirements for records management software and solutions for the records program at Takeda.Directs the revision of record retention scheduling through the Change Control Process and monitors changes that are implemented in the draft record retention schedules during the course of revisions.Works with departments to improve record keeping processes for active and inactive records that must be retained and develops record classification plans, file plans and optimal record keeping procedures to enhance retrieval of records, directs projects for record retention, confidential and vital record identification and classification, imaging solutions and any other strategic issue that departments may have in any area of program improvement and enhancement.Assists the Corporate Records Manager in the tracking and preparation of the final drafts of retention schedules for legal and finance approvals, Promotes the adherence of electronic recordkeeping systems to the retention requirements of corporate schedules and processes with key end users by auditing and training for ongoing compliance.Identifies and develops opportunities to expand the records management program with business units and assists in implementing retention requirements for electronic and paper records.Analyzes problems in records management compliance at the local level, identifies opportunities for change, provides recommendations and assists in implementing change processes locally, instills good record keeping practices within the company, assists in developing training modules and supports individual or formal training on records management procedures, provides training with Records Liaisons at the department and single user level on compliant record storage activities.Implements regular records management audits of all records in storage and active record retention (electronic, email and paper) in all departments at Home Office, promotes compliance in records management program and develops new training initiatives for records management training programs under the direction of the Corporate Records Manager.



EDUCATION, EXPERIENCE AND SKILLS: 

Required:Bachelor’s degree or equivalent combination of experience and education. Five years of relevant and progressive experience in records and information management is essential. Proficient in Microsoft office

Desired:A college degree, preferably in business, technology or library science specialty but can be substituted by professional experience and education.Experience in pharmaceutical industry desired. Prior experience with records management software preferred.

Skills:Excellent oral and written communication skills with all levels of management. Ability to communicate ideas and data both verbally and written in a persuasive and appropriate manner.Strong organization and planning skillsAbility to perceive and analyze problems and make sound recommendations and decisions. Analytical Skills: ability to analyze a wide variety of data including sales and financial figures and market research data to make management decisions. Ability to work effectively to develop alternatives to problems and offer solutions to team members utilizing excellent organizational and customer service skills. Knowledge of technology applications relevant to retention/disposition scheduling of records.Good interpersonal skills with all levels of management and corporate staff.  Excellent computer skills and ability to learn new databases and technologies easily. Proficiency in excel, word, access and familiarity with records management databases.  Proficiency in Excel, Word, PowerPoint and familiarity with records management software packages.Understands the pharmaceutical industry and the prescription drug distribution process in a large healthcare organization or prescription drug vendor. Specialized knowledge of records and information management and the business processes that it supports. Knowledge of all facets of life-cycle management and competency in delivering knowledge and understanding to indirect reports. Desire to grow professionally within the records management profession by attending and contributing to ARMA educational events is highly desired.

LICENSES/CERTIFICATIONS:

CRM preferred.

 

PHYSICAL DEMANDS: 

Ability to lift 40 lbs.

 

TRAVEL REQUIREMENTS:

Some travel may be required.

 

Submit your resume and start a quality career with Takeda!

 

We are an equal opportunity employer.

www.tpna.com

 

No Phone Calls or Recruiters Please.