Meeting and Event Planner

Major Responsibilities:

? Coordinate all information for the events and disseminate that information to a range of internal personnel

? Work directly with customers, serving as the initial point of contact, to obtain necessary information for the planning of an event

? Manage aspects of assigned events including site selection, hotel contract, food and beverage menus, air and ground transportation, agenda development and review, registrations, on-site supervision of event, and budgeting.

? Maintain confidentiality related to the people and contents of the event.

? Assist with the operation and on-site management with hotels, conference centers and other vendors and suppliers.

? Review all meeting invoices/accounts payable and forward for appropriate signature and payment. Ensure timely processing.

? Enter pertinent data on all meetings into event planning tracking systems as (e.g. meeting statistics and invoices).

? Serve as liaison with business units in relation to their event planning needs.

? Compile monthly and quarterly reports on group activities (e.g. meeting statistics and activity reports).

? Serve on various committees as required.

? Manage working relationships with external vendors assisting in the administration of various events.

? Negotiate and/or review contracts between client and event sites.

? Negotiate meetings packages at local venues, as required.

? Ensure quality customer service is provided.

? Work in harmony with the client?s values.

Qualifications:

? Must possess strong event planning, presentation and organizational skills: proven competency in working in a team environment.

? Previous experience that demonstrates an ability to proficiently complete quality work on a timely basis and within frequent, tight, deadlines

? Strong organizational skills with a proven ability to prioritize and work independently

? Strong interpersonal, verbal and written communication skills

? Ability to work effectively with all levels of management

? Understanding of diversity, foreign culture and customs.


Education / Experience

? Bachelor's degree in administrative or hospitality related field or 3+ years in the hospitality industry

? CMP designation.

? 3+ years meeting or event planning experience

? Computer proficiency with all applications contained in MS Outlook, Web-based applications, database software application, proficient navigation of internet/intranet.

? Knowledge of Filemaker Pro a plus but not required.


GP offers an exceptional comprehensive benefits package.

 

General Physics (GP) is an international performance improvement company providing a full spectrum of custom training, engineering, environmental and support services.

 

General Physics Corporation is an Affirmative Action/Equal Opportunity Employer.

 



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