Subcontract Administrator (591)

GENERAL SUMMARY: This position is responsible for providing management and general administration of LMI's subcontracts, subcontract multiple award schedule, small business plans, subcontract change orders, modifications, necessary terminations, and close-outs. The incumbent prepares subcontract RFPs and terms and conditions. This position also provides subcontract pricing input for prime contract proposal preparation and advises the technical staff regarding subcontract issues.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

Identify potential subcontractors in accordance with subcontracting plans.
Prepare and issue subcontract RFPs. Evaluate subcontract proposals, including price or cost analysis. Draft and award subcontracts.
Prepare subcontract consent packages for Contracting Officer approval
Maintain general administration of FFP, LH, T&M, and CPFF subcontracts and task orders, including administration of change orders, modifications, necessary terminations, invoices, and close-outs.
Prepare subcontract reports as required by the prime contract.
Coordinate with Institute technical staff to track subcontract schedule deadlines, progress, and cost status.
Prepare letters and other documentation required for proper subcontract administration.
Troubleshoot problems and resolve customer requests.
Plan, organize, and implement short-term and long-term projects; coordinate with necessary staff to verify project time-lines and schedules.
Perform special projects at the request of the Director, Contracts. Plan, organize, and implement requested projects; coordinate with necessary staff to verify project time-lines and schedules. Independently seek out relevant information and screen for applicability to assigned projects.
Heavy use of telephone to interact with LMI staff at all levels of the organization, as well as with clients and vendors.
Attend department, project, and team meetings.
Maintain regular attendance.
Travel may be required, possibly including weekends.

KNOWLEDGE, SKILLS AND ABILITIES:

BA/BS in business or a related field, plus one year progressively responsible experience administering subcontracts in the Federal marketplace.
Strong working knowledge of Federal Acquisition Regulation, related case law regarding subcontractors, and other bodies of law and regulation affecting government contracts.
Knowledge of subcontracting procedures relative to Federal contracting, (e.g. consent, CPSR audits, price cost analysis, SBA rules regarding use of small businesses, etc.).
Proficiency with word processing systems as well as ability to work with presentation, database, and spreadsheet software required.
Excellent command of English grammar with strong verbal and written communication skills required. Able to compose, write, edit, and proofread a variety of internal and external business correspondence, contracts, proposals, and management reports essential.
Strong interpersonal and listening skills. Ability to interact with senior personnel involved in policy, technical, operational, and program management assignments in a professional manner and with a professional demeanor are essential.
Able to build and maintain professional relationships with peers.
Able to contribute to a professional work environment by demonstrating integrity, promoting teamwork, and fostering positive communication.
Able to identify and communicate problems.
Must have strong time management skills and be able to coordinate and prioritize multiple projects and assignments with little supervision.
Able to adapt to changing work efforts and manage impact of shifting priorities.
Able to work effectively in a deadline oriented environment essential.
Able to maintain familiarity with current LMI policies and procedures.
Able to work for extended periods of time on PC with heavy use of keyboard to execute tasks.
Able to maintain absolute confidentiality in all business matters.
Able to obtain security clearance, if required.

LMI is an Equal Opportunity Employer

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