Editorial Acquisitions Coordinator

SummaryPrimarily supports the EIC, College Success, English, World Languages, in both day-to-day and future operations to help ensure that the objectives of the publishing group are met. Also provides support to additional lists as necessary. Description? Provide administrative support for the EIC and Publishers.

? Schedule appointments, set up meetings, and attend meetings as necessary.

? Keep calendar and coordinate necessary arrangements for in-house and off-site meetings.

? Make travel arrangements.

? Develop, coordinate, and produce various reports.

? Communicate effectively with customers, authors, and in-house and corporate staff.
? Provide administrative support to other members of the Humanities editorial teams when necessary.

? Assists editors and team members with correspondence to authors, internal and external customers, reviewers, sales reps, and other publishing team members.
? Coordinates the review of manuscripts by maintaining reviewer database, selecting reviewers, preparing and mailing material, and monitoring deadlines.
? Assists with preparing art and text manuscripts for production.
? Provides general administrative support, i.e. duplicating, mailing, meeting management, etc.
? Assists with preparation and distribution of author contracts.
? Prepares and distributes product proposals and other reports pertaining to editorial functions
? Prepares check requisitions for payment of reviewers, for author grants, and for freelance and work-for-hires.
? Orders sample products using the AS400 system.
? Prepares and processes all general text permissions.
? Maintains editorial book-files.
? Prepares purchase orders.
? Performs other duties as assigned, or as judgment or necessity dictates.
? Takes initiative on the completion of routine tasks as assigned.

QualificationsBA or BS required. Position requires ability to manage multiple priorities, close attention to detail, and strong interpersonal and verbal and written communication skills. Excellent word processing and spreadsheet skills are a must. Ability to exercise good judgment is critical. Must be self-motivated with superior organizational skills. Ability to establish order and procedures for larger groups of people in a fast-paced environment is a must. The nature of this position also requires discretion and confidentiality.

Must have extensive software background: word processing (Microsoft Word), spreadsheet (Excel), presentation graphics (PowerPoint) and database (Access) familiarity are essential.

Experience in a busy office setting reporting to a departmental manager is preferred.

Minimal travel required.