Branch Facilities Coordinator

Citigroup's story is well known - the first financial services company in the United States to bring together banking, insurance, investments and e-commerce, under one-umbrella. Our major brands are Citibank, CitiFinancial, Primerica, and Salomon Smith Barney. Citigroup's 270,000 employees manage 190 million customer accounts across more than 100 countries. As one of the largest financial services companies in the world, Citigroup is diverse and expansive - globally, ethnically and intellectually. We are proud to be recognized as one of the 100 Best Companies for Working Mothers (Working Mother Magazine) and one of the top US Companies for Asians, Blacks and Hispanics (Fortune Magazine). Citigroup is a company for people who want to make a difference, and who thrive in an environment of change, challenge and competition. Citigroup is an Equal Opportunity Employer M/F/D/V.

 


This position is responsible for assuring that furniture, relocation, signage and minor alternation requests received from branch personnel or project managers are optimally fulfilled.


 


Position Responsibilities:


Furniture -


Work independently or with project managers and vendors in the procurement of goods and services for all capital and miscellaneous projects including scope development, produce specification, plan review, space planning, coordination with existing finishes, order placement, delivery, installation, furniture punch list, invoicing and maintenance of procurement documentation.  Enforce use of existing standards.  Identify replacement options due to discontinuations and produce developments.  Update specifications and provide timely distribution of information to team members.  Oversee vendor performance to achieve best practice and price.


 


Minor Alterations/Relocations/Liquidations/Signage -


Work independently or with project managers to coordinate all phases of minor alterations, project and miscellaneous relocations, liquidations and signage purchases including scope definition, vendor selection, bidding, bid reviews, bid award, on site management and invoicing.


 


Web Site Management -


Administer furniture procurement web site including content review, approvals and changes, monitoring of order approvals, processing of maintenance requests, specifying, creating purchase requisitions, invoicing, daily contact with end users and IT support.  Provide daily assistance upon request by individual branch clients and management.  Confirm finishes and space allowances for product orders.  Confirm fair prices for repair requests.  Follow up on service requests and invoice processing.


 


Document Retention-


Ensure receipt and order required documentation for each project to facilitate ongoing support throughout lease life.  Maintain procurement history files.


 


Other Responsibilities/Special Projects -


Work individually or as a member of a team to develop and create practical solutions to a variety of departmental challenges including sign conversion project, construction project close out, finish standards review and selection, library updates, budget analyses, project forecasting, Vendor Score Care auditing, metric reporting, etc.

 

Required Knowledge, Skills:

- Undergraduate degree in Design, Architecture or related discipline

- 4+ years of related industry experience

- Working knowledge of furniture, finishes and interior construction

- Working knowledge of project management and relocations a plus

- Excellent written and verbal communications skills

- Fluency in ACAD (latest version)

- Fluency in Microsoft Office suite of applications

- Some familiarity with relational databases