Sales and Marketing Assistant - St Regis Aspen

Hospitality

POSITION PURPOSE


Support the Sales and Marketing Office by giving secretarial support to the Sales Team, greet and assist visitors, answer incoming calls to the Sales and Martketing Office and handle guest queries that come to the office.


 


 
ESSENTIAL FUNCTIONS


 


AVERAGE %


OF TIME


25%  Perform clerical duties such as typing correspondence and reports, filing, and answering phones.  Maintain and upkeep various filing systems, including vendor information where necessary.


 


25%  Receive visitors and guests.  Answer questions and concerns; follow through either to resolution or refer to the appropriate manager.


 


15%  Assure all incoming and outgoing correspondence is typed, received, mailed and/or filed as required.


 


15%  Assist managers in scheduling appointments, meetings and travel arrangements for business trips as required.


 


10%  Maintain a professional working environment and attitude.


 


10%  Maintain and upkeep of all office equipment.


 


 


Other:


Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position.  Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment.


 


 


Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel.  In addition, attendance at all scheduled training sessions and meetings is required.


 


Upon employment, all employees are required to fully comply with Starwood rules and regulations for the safe and effective operation of the hotel’s facilities.  Employees who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment.


 

A minimum of two years administrative assistant experience required. Must be proficient in all Microsoft Office products required. Individual should have excellent communication and organizational skills.