Executive Assistant

Description: Under supervision, performs a wide variety of administrative duties and responsibilities for various managerial/director positions. Exercises frequent independent judgment by assisting executives in maximizing efforts by performing secretarial and administrative duties based on in-depth knowledge of policies and procedures.

Ensures professional written correspondence by composing, editing, proofing, word processing, copying and distributing a variety of correspondence, tables, reports, visual aids and presentations. Prepares highly confidential documents regarding personnel and business situations for department. Assists with budget preparation and forecasts. Monitors projects for actual vs. budget and replacements. Processes purchase requisitions and facilitate accounts payable transactions. Facilitates communications with internal and external contacts by screening calls, visitors, mail, answering questions and furnishing information or referring to appropriate responder. May maintain executives' calendars by scheduling appointments and meetings based on workload and priorities and by preparing agendas and materials. Assists executives by making travel arrangements and by compiling, typing and reconciling travel and expense account records. Prepares reports which require an understanding of departmental programs, policies, and procedures by gathering data from a variety of sources. Maintains accurate resource information for department by originating and maintaining office files and record systems for future reference. Assures controlled access to confidential materials. Maintains inventory of office supplies by ordering needed amounts as necessary and maintaining records. Assists with budget preparation.

Qualifications:
High school diploma or GED; college level business classes highly recommended. 5 years progressively responsible secretarial experience. Typing 70 words per minute. Ability to operate electronic office equipment such as P.C. word processor, desktop publishing, electronic mail, databases, typewriter and calculator. Transcription skill may be required based on supervisor?s preference. Excellent written and verbal communication skills. Ability to operate multiline phone system.

Ability to frequently use repetitive motions of the wrist, hands, and/or fingers. Ability to continuously speak and hear detailed or important information and instruction. Work requires visual acuity in order to prepare and analyze documents at a distance close to the eyes.

No direct reports.

Salary/Benefits: Salary commensurate with experience


Job Location: Atlanta, GA

Job Number: 1562

Company URL: